Section
Introduction
32.001 Purpose
Compliance with and Enforcement of Township Policies
32.015 Elective or appointive positions
32.016 Non-statutory committees
32.017 Employees and volunteers
32.018 Approval
Township Board
32.030 Township Board authority
32.031 Township Board authority is exercised by the Board
32.032 Allocation of resources
32.033 Budgeting for results and outcomes
32.034 Strategic planning
32.035 Evaluating programs and services
32.036 Responsibilities of Township Board members
32.037 Board consultants
32.038 Contracts
32.039 Property
32.040 Stewardship
32.041 Litigation
Township Administration
32.055 Board administration
32.056 Direction and control of administration
32.057 Board member concerns regarding township employees
Township Board Meetings
32.070 Board meeting notices
32.071 Regular Board meeting agenda
32.072 Special Board meeting notice/agenda considerations
32.073 Board correspondence
32.074 Consent agenda
32.075 Board meeting logistics
32.076 Board member meeting conduct
32.077 Chairing Board meetings
32.078 Board member conflict of interest
32.079 Public participation; single public comment period
32.080 Minutes
Ethics
32.095 Code of Ethical Conduct
32.096 Applicability
32.097 Implementation
32.098 Compliance and enforcement
32.099 Reporting improper actions
32.100 Reporting improper actions of elected and appointed officials
32.101 Conduct in compliance with laws
32.102 Uniformity of enforcement
32.103 Actions not for personal gain
32.104 Actions on behalf of third parties
32.105 Conflict of interest
32.106 Disclosure of conflict of interest
32.107 Conflict of interest
32.108 Gift and special benefits
32.109 Gifts and special benefits
32.110 Financial relationships
32.111 Township resources
32.112 Use of township resources
32.113 Personal or political benefit
32.114 Personal or political benefit
32.115 Maintaining the integrity of office
32.116 Truthfulness
32.117 Confidential information
32.118 Confidential information
32.119 Information acquired
32.120 Community decisions
32.121 Community decisions
32.122 Community role models
32.123 Quality of life
32.124 Community commitment
32.125 Development of public policy
32.126 Transparency
32.127 Avoiding undue influence on other Township Boards and Commissions
32.128 Participation in decision-making
32.129 Meaningful participation
32.130 Meeting inclusion
32.131 Public input
32.132 Public involvement
32.133 Public interactions
32.134 Representation of township interests
32.135 Interactions with others
32.136 Interactions with others
32.137 Interactions with citizens
32.138 Responsibility of actions
32.139 Promises
32.140 Commitments
32.141 Credit
32.142 Discussions
32.143 Discussions
32.144 Communication with township positions
32.145 Board communication of township positions
32.146 Meeting attendance
32.147 Meeting attendance; decorum in debate
32.148 Meeting attendance; respect for moderator
Financial Administration
32.160 Financial administration
Budget
32.175 Development
32.176 Timetable
32.177 Methods
32.178 Format
Budget Adoption
32.190 Adoption
32.191 Designation of Budget Officer
32.192 Transfer authority
32.193 Budget monitoring
Fund Balance
32.205 Fund balance
Capital Improvement Planning
32.220 Capital improvement plan
32.221 Scope
32.222 Budget
32.223 Program forms
32.224 Project requests
32.225 Public hearing
32.226 Adoption
Audit
32.240 Audit
Fiduciary Bonds
32.255 Fiduciary bonds
Financial Reports
32.270 Periodic expenditure and revenue report
32.271 Periodic balance sheet report
32.272 Investment performance report
32.273 Summary report of cash activity by fund
32.274 Financial reports review
Internal Controls
32.285 Financial employee training
32.286 Segregation of duties
32.287 Cross training
32.288 Reconciliations
Cash Handling and Receipting
32.300 Authorization to receive cash
32.301 Imprest (petty) cash
32.302 Receipting of cash receipts
32.303 Posting of cash receipts
32.304 Cash receipt report
32.305 Deposit procedures
Depositories
32.320 Bank accounts
32.321 Authorized depositories
32.322 Control of cash and investments
32.323 Authority to make bank deposits
Investments
32.335 Notice of investment policy
Accounts Receivable
32.350 Accounts receivable
32.351 Posting and distribution of accounts receivable
32.352 Accounting for accounts receivable
Accounts Payable
32.365 Accounts payable
32.366 Processing of claims
32.367 Claims reports
32.368 Board approval required for all claims
32.369 Board post-audit authorized for certain claims
32.370 Check controls
32.371 Authorized check signers
32.372 Check processing
32.373 Electronic payments
32.374 Electronic payment (ACH) definitions
32.375 Authority to enter into ACH arrangements and electronic transfers of public funds
32.376 Responsibility for ACH agreements
32.377 Internal accounting controls to monitor use of ACH transactions made by the township
32.378 Credit card use policy
Tax Account Disbursements
32.390 Tax account disbursements
Expense Reimbursements
32.405 Expense reimbursements
32.406 Expense documentation and requests
32.407 Allowed expenses
32.408 Travel reimbursement
32.409 Travel justification reporting
Identity Theft Protection
32.420 Social Security number privacy policy
32.421 Public display
32.422 Account numbers
32.423 Computer transmission
32.424 Mailed documents
32.425 Freedom of Information Act
32.426 Storage
32.427 Access to Social Security numbers
32.428 Disposal
32.429 Unauthorized use or disclosure of Social Security numbers
32.430 Red flags rule policy; purpose
32.431 Red flags rule policy; definitions
32.432 Red flags rule policy; identification of red flags
32.433 Red flags rule policy; detecting red flags
32.434 Red flags rule policy; preventing and mitigating identity theft
32.435 Red flags rule policy; protect customer identifying information
32.436 Red flags rule policy; program updates
32.437 Red flags rule policy; program administration
32.438 Red flags rule policy; staff training and reports
32.439 Red flags rule policy; specific program elements and confidentiality
Expenditure Authorization
32.450 Expenditure authorization
32.451 Expenditure control
Bids and Quotes
32.465 Dollar threshold requiring written quotations
32.466 Dollar threshold requiring sealed bids or request for proposals
32.467 Exceptions
32.468 Request for sealed bids or RFPs
32.469 Specifications for requests for proposals
32.470 Opening of bids or RFPs
32.471 Award of bids
32.472 Board member interest in bidder
Credit Card Use Policy
32.485 Credit card use policy
Personnel Administration
32.500 Authority for personnel matters
32.501 Personnel Officer’s duties
32.502 Policy manuals
32.503 Authorized work force
32.504 Independent contractors
32.505 Volunteers
32.506 Equal opportunity employment
32.507 Employee selection
32.508 Employment of relatives
32.509 Employee classification
32.510 Employee compensation
32.511 Benefits
32.512 Employee supervision
32.513 Employee recognition
32.514 Employee safety
32.515 Non-retaliation
Payroll
32.530 Payroll
32.531 Payment on termination
32.532 Time cards
32.533 Deductions and withholdings
32.534 Payroll changes
32.535 Pay advances
32.536 Payroll problems
Personnel Recordkeeping
32.550 Personnel files
32.551 Employee access to personnel file
32.552 Employer access to personnel files
32.553 Release of personnel records to a third party
32.554 Freedom of Information requests for personnel records
Records Management
32.565 Applicability
32.566 Records management responsibility
32.567 Responsibility to enforce
32.568 Separation from township
32.569 Failure to adhere to this records management policy
32.570 Records are maintained and stored to ensure township compliance with law
32.571 Records retention schedules
32.572 Litigation, investigations and Freedom of Information Act requests
Inspection of Records
32.585 Public inspection of records
32.586 Copies may be required to enable public inspection of records
32.587 Record fees
32.588 Waived FOIA request cards for specific types of records
32.589 Costs waived due to indigency of person making FOIA request
32.590 Fifty percent good faith deposit for cost over $50
32.591 Unpaid FOIA requests are not considered when responding to a subsequent FOIA request for different records
Digital Files and E-Mail Retention
32.605 E-mail defined
32.606 Digital files and e-mail messages may be public records
32.607 Digital files and e-mail messages are public property
32.608 Digital files and e-mail retention and disposal schedules
32.609 Digital files and e-mail storage and maintenance
Record Storage and Maintenance
32.620 Record storage
32.621 Record disposal
32.622 Disaster prevention and recovery
Public Information Officer
32.635 Public Information Officer
Public Notice
32.650 Public notice
Mail
32.665 Incoming mail
32.666 Township letterhead
32.667 Outgoing correspondence
Public Contacts
32.680 Courtesy and customer service
32.681 Complaints and problems
Property Management
32.695 Identifying township assets
32.696 Inventory of assets
32.697 Inventory tagging
32.698 Lost or damaged township property or equipment
32.699 Disposal of fixed assets
Intellectual Property
32.710 Intellectual property
Property Maintenance
32.725 Responsibility for maintenance
32.726 Emergency repairs
Township Facilities
32.740 Township Board authority for township facilities
32.741 Hours of business
32.742 Emergency closing
32.743 Building opening and closing procedures
32.744 Smoking
Security
32.755 Keys
32.756 Valuables
32.757 Safety
Public Use of Township Facilities
32.770 Availability
32.771 Denial of facilities
32.772 Fees and deposits
32.773 Damages
32.774 Facility use rules
32.775 Alcoholic beverages
Use of Township Property by Township Personnel
32.790 Personal use of township property
32.791 Personal mail
32.792 Office supplies
32.793 Vehicles
32.794 Bulletin boards
32.795 Township facility phone use
Cell Phone Use
32.810 Cell phone use
32.811 Type of cell phone
32.812 Ownership of phone
32.813 Damaged or lost phone
32.814 Personal use
Computer and E-Mail Use
32.825 Computer use
32.826 E-mail use
32.827 Internet
32.828 Online forums
32.829 Personal use
32.830 Township access to employee communications
32.831 Software
32.832 Passwords and encryption
32.833 Procedure for reporting abuse of computer privileges or violation of this policy
32.834 Violations
Prohibited Uses of Township Property
32.845 Prohibited uses of township property
Township Harassment Prevention Policy and Complaint Procedure
32.860 Objective
32.861 Prohibited conduct under this policy
32.862 Discrimination
32.863 Harassment
32.864 Sexual harassment
32.865 Retaliation
32.866 Confidentiality
32.867 Complaint procedure
32.868 Alternative legal remedies
Poverty Exemption Income Guidelines and Asset Test
32.870 Adoption; eligibility