CHAPTER 32:  BOARD AND ADMINISTRATIVE POLICIES MANUAL
Section
Introduction
   32.001   Purpose
Compliance with and Enforcement of Township Policies
   32.015   Elective or appointive positions
   32.016   Non-statutory committees
   32.017   Employees and volunteers
   32.018   Approval
Township Board
   32.030   Township Board authority
   32.031   Township Board authority is exercised by the Board
   32.032   Allocation of resources
   32.033   Budgeting for results and outcomes
   32.034   Strategic planning
   32.035   Evaluating programs and services
   32.036   Responsibilities of Township Board members
   32.037   Board consultants
   32.038   Contracts
   32.039   Property
   32.040   Stewardship
   32.041   Litigation
Township Administration
   32.055   Board administration
   32.056   Direction and control of administration
   32.057   Board member concerns regarding township employees
Township Board Meetings
   32.070   Board meeting notices
   32.071   Regular Board meeting agenda
   32.072   Special Board meeting notice/agenda considerations
   32.073   Board correspondence
   32.074   Consent agenda
   32.075   Board meeting logistics
   32.076   Board member meeting conduct
   32.077   Chairing Board meetings
   32.078   Board member conflict of interest
   32.079   Public participation; single public comment period
   32.080   Minutes
Ethics
   32.095   Code of Ethical Conduct
   32.096   Applicability
   32.097   Implementation
   32.098   Compliance and enforcement
   32.099   Reporting improper actions
   32.100   Reporting improper actions of elected and appointed officials
   32.101   Conduct in compliance with laws
   32.102   Uniformity of enforcement
   32.103   Actions not for personal gain
   32.104   Actions on behalf of third parties
   32.105   Conflict of interest
   32.106   Disclosure of conflict of interest
   32.107   Conflict of interest
   32.108   Gift and special benefits
   32.109   Gifts and special benefits
   32.110   Financial relationships
   32.111   Township resources
   32.112   Use of township resources
   32.113   Personal or political benefit
   32.114   Personal or political benefit
   32.115   Maintaining the integrity of office
   32.116   Truthfulness
   32.117   Confidential information
   32.118   Confidential information
   32.119   Information acquired
   32.120   Community decisions
   32.121   Community decisions
   32.122   Community role models
   32.123   Quality of life
   32.124   Community commitment
   32.125   Development of public policy
   32.126   Transparency
   32.127   Avoiding undue influence on other Township Boards and Commissions
   32.128   Participation in decision-making
   32.129   Meaningful participation
   32.130   Meeting inclusion
   32.131   Public input
   32.132   Public involvement
   32.133   Public interactions
   32.134   Representation of township interests
   32.135   Interactions with others
   32.136   Interactions with others
   32.137   Interactions with citizens
   32.138   Responsibility of actions
   32.139   Promises
   32.140   Commitments
   32.141   Credit
   32.142   Discussions
   32.143   Discussions
   32.144   Communication with township positions
   32.145   Board communication of township positions
   32.146   Meeting attendance
   32.147   Meeting attendance; decorum in debate
   32.148   Meeting attendance; respect for moderator
Financial Administration
   32.160   Financial administration
Budget
   32.175   Development
   32.176   Timetable
   32.177   Methods
   32.178   Format
Budget Adoption
   32.190   Adoption
   32.191   Designation of Budget Officer
   32.192   Transfer authority
   32.193   Budget monitoring
Fund Balance
   32.205   Fund balance
Capital Improvement Planning
   32.220   Capital improvement plan
   32.221   Scope
   32.222   Budget
   32.223   Program forms
   32.224   Project requests
   32.225   Public hearing
   32.226   Adoption
Audit
   32.240   Audit
Fiduciary Bonds
   32.255   Fiduciary bonds
Financial Reports
   32.270   Periodic expenditure and revenue report
   32.271   Periodic balance sheet report
   32.272   Investment performance report
   32.273   Summary report of cash activity by fund
   32.274   Financial reports review
Internal Controls
   32.285   Financial employee training
   32.286   Segregation of duties
   32.287   Cross training
   32.288   Reconciliations
Cash Handling and Receipting
   32.300   Authorization to receive cash
   32.301   Imprest (petty) cash
   32.302   Receipting of cash receipts
   32.303   Posting of cash receipts
   32.304   Cash receipt report
   32.305   Deposit procedures
Depositories
   32.320   Bank accounts
   32.321   Authorized depositories
   32.322   Control of cash and investments
   32.323   Authority to make bank deposits
Investments
   32.335   Notice of investment policy
Accounts Receivable
   32.350   Accounts receivable
   32.351   Posting and distribution of accounts receivable
   32.352   Accounting for accounts receivable
Accounts Payable
   32.365   Accounts payable
   32.366   Processing of claims
   32.367   Claims reports
   32.368   Board approval required for all claims
   32.369   Board post-audit authorized for certain claims
   32.370   Check controls
   32.371   Authorized check signers
   32.372   Check processing
   32.373   Electronic payments
   32.374   Electronic payment (ACH) definitions
   32.375   Authority to enter into ACH arrangements and electronic transfers of public funds
   32.376   Responsibility for ACH agreements
   32.377   Internal accounting controls to monitor use of ACH transactions made by the township
   32.378   Credit card use policy
Tax Account Disbursements
   32.390   Tax account disbursements
Expense Reimbursements
   32.405   Expense reimbursements
   32.406   Expense documentation and requests
   32.407   Allowed expenses
   32.408   Travel reimbursement
   32.409   Travel justification reporting
Identity Theft Protection
   32.420   Social Security number privacy policy
   32.421   Public display
   32.422   Account numbers
   32.423   Computer transmission
   32.424   Mailed documents
   32.425   Freedom of Information Act
   32.426   Storage
   32.427   Access to Social Security numbers
   32.428   Disposal
   32.429   Unauthorized use or disclosure of Social Security numbers
   32.430   Red flags rule policy; purpose
   32.431   Red flags rule policy; definitions
   32.432   Red flags rule policy; identification of red flags
   32.433   Red flags rule policy; detecting red flags
   32.434   Red flags rule policy; preventing and mitigating identity theft
   32.435   Red flags rule policy; protect customer identifying information
   32.436   Red flags rule policy; program updates
   32.437   Red flags rule policy; program administration
   32.438   Red flags rule policy; staff training and reports
   32.439   Red flags rule policy; specific program elements and confidentiality
Expenditure Authorization
   32.450   Expenditure authorization
   32.451   Expenditure control
Bids and Quotes
   32.465   Dollar threshold requiring written quotations
   32.466   Dollar threshold requiring sealed bids or request for proposals
   32.467   Exceptions
   32.468   Request for sealed bids or RFPs
   32.469   Specifications for requests for proposals
   32.470   Opening of bids or RFPs
   32.471   Award of bids
   32.472   Board member interest in bidder
Credit Card Use Policy
   32.485   Credit card use policy
Personnel Administration
   32.500   Authority for personnel matters
   32.501   Personnel Officer’s duties
   32.502   Policy manuals
   32.503   Authorized work force
   32.504   Independent contractors
   32.505   Volunteers
   32.506   Equal opportunity employment
   32.507   Employee selection
   32.508   Employment of relatives
   32.509   Employee classification
   32.510   Employee compensation
   32.511   Benefits
   32.512   Employee supervision
   32.513   Employee recognition
   32.514   Employee safety
   32.515   Non-retaliation
Payroll
   32.530   Payroll
   32.531   Payment on termination
   32.532   Time cards
   32.533   Deductions and withholdings
   32.534   Payroll changes
   32.535   Pay advances
   32.536   Payroll problems
Personnel Recordkeeping
   32.550   Personnel files
   32.551   Employee access to personnel file
   32.552   Employer access to personnel files
   32.553   Release of personnel records to a third party
   32.554   Freedom of Information requests for personnel records
Records Management
   32.565   Applicability
   32.566   Records management responsibility
   32.567   Responsibility to enforce
   32.568   Separation from township
   32.569   Failure to adhere to this records management policy
   32.570   Records are maintained and stored to ensure township compliance with law
   32.571   Records retention schedules
   32.572   Litigation, investigations and Freedom of Information Act requests
Inspection of Records
   32.585   Public inspection of records
   32.586   Copies may be required to enable public inspection of records
   32.587   Record fees
   32.588   Waived FOIA request cards for specific types of records
   32.589   Costs waived due to indigency of person making FOIA request
   32.590   Fifty percent good faith deposit for cost over $50
   32.591   Unpaid FOIA requests are not considered when responding to a subsequent FOIA request for different records
Digital Files and E-Mail Retention
   32.605   E-mail defined
   32.606   Digital files and e-mail messages may be public records
   32.607   Digital files and e-mail messages are public property
   32.608   Digital files and e-mail retention and disposal schedules
   32.609   Digital files and e-mail storage and maintenance
Record Storage and Maintenance
   32.620   Record storage
   32.621   Record disposal
   32.622   Disaster prevention and recovery
Public Information Officer
   32.635   Public Information Officer
Public Notice
   32.650   Public notice
Mail
   32.665   Incoming mail
   32.666   Township letterhead
   32.667   Outgoing correspondence
Public Contacts
   32.680   Courtesy and customer service
   32.681   Complaints and problems
Property Management
   32.695   Identifying township assets
   32.696   Inventory of assets
   32.697   Inventory tagging
   32.698   Lost or damaged township property or equipment
   32.699   Disposal of fixed assets
Intellectual Property
   32.710   Intellectual property
Property Maintenance
   32.725   Responsibility for maintenance
   32.726   Emergency repairs
Township Facilities
   32.740   Township Board authority for township facilities
   32.741   Hours of business
   32.742   Emergency closing
   32.743   Building opening and closing procedures
   32.744   Smoking
Security
   32.755   Keys
   32.756   Valuables
   32.757   Safety
Public Use of Township Facilities
   32.770   Availability
   32.771   Denial of facilities
   32.772   Fees and deposits
   32.773   Damages
   32.774   Facility use rules
   32.775   Alcoholic beverages
Use of Township Property by Township Personnel
   32.790   Personal use of township property
   32.791   Personal mail
   32.792   Office supplies
   32.793   Vehicles
   32.794   Bulletin boards
   32.795   Township facility phone use
Cell Phone Use
   32.810   Cell phone use
   32.811   Type of cell phone
   32.812   Ownership of phone
   32.813   Damaged or lost phone
   32.814   Personal use
Computer and E-Mail Use
   32.825   Computer use
   32.826   E-mail use
   32.827   Internet
   32.828   Online forums
   32.829   Personal use
   32.830   Township access to employee communications
   32.831   Software
   32.832   Passwords and encryption
   32.833   Procedure for reporting abuse of computer privileges or violation of this policy
   32.834   Violations
Prohibited Uses of Township Property
   32.845   Prohibited uses of township property
Township Harassment Prevention Policy and Complaint Procedure
   32.860   Objective
   32.861   Prohibited conduct under this policy
   32.862   Discrimination
   32.863   Harassment
   32.864   Sexual harassment
   32.865   Retaliation
   32.866   Confidentiality
   32.867   Complaint procedure
   32.868   Alternative legal remedies