§ 32.570 RECORDS ARE MAINTAINED AND STORED TO ENSURE TOWNSHIP COMPLIANCE WITH LAW.

   (A)   Township officials, appointees, employees, volunteers and consultants/contractors shall create, develop, organize, maintain, retain and store all township records to accommodate public inspection, FOIA compliance, record retention requirements and minimize the township’s exposure to litigation and risk.

   (B)   The Clerk or FOIA Coordinator shall develop procedures to accommodate access by the Clerk or FOIA Coordinator for the purpose of public inspection of records, FOIA requests and discovery or other litigation-related requests, when:

      (1)   Specific records are required by law or township policy to have limited access;

      (2)   Specific records contain information exempt from disclosure; and

      (3)   Township records are kept or used in home offices.

(Board and Administrative Policies Manual, § 6.6)