(A) It is the policy of the township to protect the confidentiality of Social Security numbers obtained in the ordinary course of township business from employees, vendors, contractors, customers or others. No person shall knowingly obtain, store, transfer, use, disclose or dispose of a Social Security number that the township obtains or possesses except in accordance with the state’s Social Security Number Privacy Act (Public Act 454 of 2004), being M.C.L.A. §§ 445.81 et seq. and this privacy policy.
(B) Social Security numbers shall be collected only where required by federal and state law or as otherwise permitted by federal and state law for legitimate reasons consistent with this privacy policy.
(C) Legitimate reasons for collecting a Social Security number include, but are not limited to:
(1) Applicants may be required to provide a Social Security number for purposes of a pre-employment background check;
(2) Copies of Social Security cards may be obtained for purposes of verifying employee eligibility for employment;
(3) Social Security numbers may be obtained from employees for tax reporting purposes, for new hire reporting or for purposes of enrollment in any township employee benefit plans; and
(4) Social Security numbers may be obtained from creditors or vendors for tax reporting purposes.
(Board and Administrative Policies Manual, § 4.64)