(A)   Upon written request that describes the personnel record, any employee may examine the contents of his or her personnel file under the direct supervision of the Clerk or the Personnel Officer. If an employee demonstrates that he or she is unable to review his or her personnel record at the township, then the township, upon that employee’s written request, shall mail a copy of the requested record to the employee.
   (B)   An employee may obtain a copy of the information or part of the information contained in the employee’s personnel record. The township may charge a fee for providing a copy of information contained in the personnel record. The fee shall be limited to the actual incremental cost of duplicating the information.
(Board and Administrative Policies Manual, § 5.26)