(A) The Township Clerk shall prepare the agenda and Board packet at least 24 hours prior to every Township Board meeting. Business items intended for Board action may be placed on the agenda by any Board member by notifying the Clerk at least three business days prior to the meeting. Agenda items shall normally be accompanied by a copy of the motion or resolution that will be placed before the Board, along with background information helpful to Board members for understanding the issue.
(B) Board members who wish to bring an issue to the Board’s attention, but are not seeking Board action, shall bring up such issues under one of the report sections of the meeting or under the Board comments section.
(C) A copy of the proposed agenda shall be delivered or made available to every Board member, along with all supporting documentation and correspondence addressed to the Township Board, at least 24 hours prior to the Board meeting.
(D) When a need to place an item on the agenda arises after the deadline, the business item may be added to the agenda by general consent of the Board.
(E) (1) The proposed agenda shall be approved by majority vote following the roll call of Board members at each Board meeting.
(2) The agenda shall conform to the following format:
(a) Call to order;
(b) Pledge to flag;
(c) Roll call;
(d) Approval of meeting agenda;
(e) Approval of minutes;
(f) Brief public comment;
(g) Reports from Board officers (Treasurer, bills, police, fire, planning and the like);
(h) Correspondence (if any);
(i) Old business;
(j) New business;
(k) Board member/Supervisor comment; and
(l) Adjournment.
(Board and Administrative Policies Manual, § 2.17)