(A)   All correspondence should be considered a public document, unless the contents are specifically excluded from disclosure by state law. Copies of correspondence will be provided to any Board member or the public on request.
   (B)   Department heads shall provide the Township Board, via the Clerk, with a copy of all correspondence that addresses a citizen complaint or when the content may result in a lawsuit against the township. Where a department head is unsure of the necessity to provide the Board with a copy of correspondence, department heads should err on the side of caution.
(Board and Administrative Policies Manual, § 7.5)