(A)   The Clerk, Supervisor or their designee shall be responsible for determining that the township hall and the Board meeting room is properly set up for a public meeting.
   (B)   This includes, but is not limited to, ensuring that:
      (1)   The parking lot, sidewalks, ramps and stairs are clear of snow and ice during winter weather;
      (2)   The meeting room temperature is appropriate;
      (3)   Audio-visual equipment that may be used during the meeting is set up and tested;
      (4)   Adequate seating is available for the anticipated audience;
      (5)   Nameplates of Township Board members are placed on the Board table; and
      (6)   Copies of the proposed agenda and any other public materials are placed on a table along with any sign-in sheet and pens.
(Board and Administrative Policies Manual, § 2.21)