(A)   The Clerk shall ensure that township officials, appointees and employees are aware of and implement the township’s record management policies. They shall ensure that the township has the most updated record retention schedules that cover all records (regardless of form or format) that are created and used by the township.
   (B)   The Clerk shall ensure that the digital files and e-mail (and other records) of former officials, appointees, employees, volunteers and consultants are retained in accordance with approved record retention schedules.
(Board and Administrative Policies Manual, § 6.3)