(A)   The Clerk shall prepare a claims report to the Board showing the fund, vendor name, nature of the expense, invoice number and warrant number (i.e., check number). Any items paid prior to Board audit shall be noted on the warrant report or on a separate report.
   (B)   Invoices and bills supporting the claims report shall be available for Board member review the day of the Board meeting or at the Board meeting. Board members are responsible for scrutinizing the bills prior to Board approval.
(Board and Administrative Policies Manual, § 4.46)