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(A) A payroll change order or other documentation shall be used to make any employee changes (e.g., setting or changing compensation, and deductions or withholdings) or to add a new employee to payroll. A payroll change order or other documentation must be signed by the Clerk.
(B) A new employee change order shall also be accompanied by the following:
(1) New hire reporting form;
(2) I-9 form;
(3) W-4 form; and
(4) Direct deposit authorization and/or any other voluntary deduction forms.
(Board and Administrative Policies Manual, § 5.22)