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It shall be the duty of every official, board, commission or department, who or which publishes an annual report or other official published documents in hard copy, relative to the affairs under his or her or its control or related to his or her or its functions, to file at least two copies thereof with the Documents Department of the San Francisco Public Library within 10 days after publication of each such report or document. For annual reports posted on the City's website in accordance with Administrative Code Section 1.56, or other documents that are posted electronically, but not printed, posting the document and transmitting the Uniform Resource Location (URL) of the document to the Documents Department within 10 days after final approval of the report or other document shall constitute compliance with this paragraph.
Further, it shall be the duty of the secretary or other executive officer of each board, commission or committee thereof, to file with the Documents Department two copies of the agenda of each regularly scheduled meeting of such board, commission or committee thereof, at least 72 hours prior to the time of such meeting. For special meetings of boards, commissions or committees, the agenda shall be filed with the Documents Department not less than 24 hours prior to the meeting. In addition, such secretary shall file with the Documents Department two copies of the minutes of the action taken at any meeting of such board, commission or committee thereof within 10 days of the date of such meeting. Any corrections, additions or amendments to said minutes shall be filed with the Documents Department within five working days after the date of any such correction, addition or amendment. The Documents Department shall retain such copies of agendas and minutes for a minimum period of 90 days.
The City Librarian shall designate a place in the central public library, accessible to the public, for the posting of agenda filed with the City Library pursuant to this Section. The City Librarian shall cause such agenda to be posted immediately upon receipt.
The reports or documents required to be filed pursuant to the provisions of this Section shall be made available by the Documents Department for reference thereto by the People of the City and County.
Any violation of the provisions of this Section on the part of any elective officer or any member of any board or commission shall be deemed to be official misconduct and any violation of the provisions of this Section on the part of any employee shall be deemed to be inattention to duties and considered cause for suspension or dismissal from service.
The provisions of this Section shall be deemed directory only. Failure to comply with the provisions of this Section shall not provide a basis for invalidating any action taken.
(Amended by Ord. 51-87, App. 2/27/87; Ord. 14-03, File No. 021815, App. 1/31/2003)
Unless otherwise provided in this Section, each City employee, official, department, board or commission shall use interdepartmental mail, electronic mail, fax or in-person delivery by a City staff member, rather than using U.S. mail or private express, messenger or overnight delivery services when sending documents to other City departments, offices or agencies. This Section shall not apply to documents that are urgent, time-sensitive or confidential, including, but not limited to, personnel records, legal memoranda, documents relating to subpoenas, court filings or administrative hearings and other attorney-client communications. The responsible City department head or official shall determine for his or her department, board or commission, the types of documents that are urgent, time-sensitive or confidential for purposes of this Section, including the documents specified above. This Section shall not apply to documents sent to or from the Public Defender's Office, the District Attorney's office, the City Attorney's Office, the Hall of Justice, the Police Department, the Courts, the Grand Jury, the Airport, Port, Treasure Island or the offices of City departments or agencies outside of the boundaries of the City and County of San Francisco.
Further, it shall be the duty of the secretary or other executive officer of each board, commission or committee thereof, to update the mailing lists at least once annually for the meetings of their respective board, commission or committee in order to remove addresses of individuals or organizations who are no longer interested in receiving the materials or who are no longer residing or operating at the listed address.
(Added by Ord. 61-05, File No. 050136, App. 4/1/2005)
The Library Commission is hereby authorized to print and sell note cards depicting books and other works of art in its library collection. The sales price for said note cards shall be established jointly by the Library Commission and the Purchaser of Supplies. Any and all moneys received from the sale of such note cards shall be deposited in the treasury in accordance with Charter provisions.
(Added by Ord. 279-65, App. 11/17/65)
(a) Authority. The Library Commission is hereby authorized to publish and sell, at no cost to the City and County, periodicals, monographs, pamphlets and books so published relating only to library subjects, San Francisco area subjects and San Francisco Library authorship as approved by the Library Commission.
(b) Establish Fund. There shall be established in the treasury of the City and County of San Francisco a special fund to be known and designated as the Library Publication Fund into which shall be deposited all monies received from the sale of any and all periodicals, monographs, pamphlets and books published pursuant to the authority herein contained.
The Library Commission is hereby authorized to accept any gift, devise or bequest for this purpose.
(c) Use of Money in Publication Fund. The monies received into the publication fund are hereby appropriated exclusively for the purpose of publishing and selling the items authorized and approved by the Library Commission.
(d) Administration of an Expenditure from Publication Fund. The sales price for said items shall be fixed by the Library Commission. Balances not in excess of $10,000 remaining in the fund at the close of any fiscal year shall have been deemed to have been provided for a specific purpose within the meaning of Section 6.306 of the Charter, and shall be carried forward and accumulated in said fund for the purposes recited herein. Monies in excess of $10,000 shall be transferred to the General Fund.
The Library Commission shall annually submit in writing to the Mayor, to the controller and to the Board of Supervisors a report showing the total receipts and disbursements of the preceding year together with a description of the items published.
(Added by Ord. 73-71, App. 3/25/71; amended by Ord. 156-99, File No. 990743, App. 6/2/99)
(a) Fee Schedule. The Library Commission is hereby authorized to charge fees for the use of library materials and services in accordance with the following schedule:
SAN FRANCISCO PUBLIC LIBRARY FEES SCHEDULE
Note regarding lost materials and lost or damaged equipment: Except for materials on interlibrary loan, (see subsection (c) below “Fees for Lost and Damaged Materials Owned by Other Libraries”) the Library will charge value of lost materials and equipment as identified by the item record in the library catalog. Where there is an absence of an item cost in the library catalog item record, the Library shall the per item fee below. | ||
REPLACEMENT OF LOST MATERIALS | ||
Materials | Per Item | |
Hardback: Adult/Teen Non-Fiction | $35 | |
Hardback: Adult/Teen Fiction | $25 | |
Hardback: Juvenile Non-Fiction | $20 | |
Hardback: Juvenile Fiction | $15 | |
Paperback: Cataloged | ||
Adult/Teen Non-Fiction | $20 | |
Adult/Teen Fiction | $10 | |
Juvenile Non-Fiction | $10 | |
Juvenile Fiction | $5 | |
Paperback: Uncataloged | $5 | |
Paperback/Hardback: International Generic Record | Price varies: $5-$15 depending on fair market value | |
Periodicals/Magazines | $5 | |
Phonorecords | $15 | |
Audiocassettes | $5/tape | |
Videos, DVDs, and Blu- rays | $20 | |
Individual video, DVD, or Blu-ray disc from multi- video or multi-disc set | $5/video, DVD, or Blu-ray disc | |
Supplementary materials, including booklets, libretti, maps, CDs, etc. | $3/item | |
Sheet Music/Scores | $30 | |
Sheet Music/Uncataloged | $30 | |
Audio Books | $5/tape or CD | |
Compact Discs | $15 | |
Language Sets | $10/item | |
Vertical/Picture File | $5/item | |
REPLACEMENT OF LOST OR DAMAGED EQUIPMENT | ||
Laptop Computer | $500 | |
iPad/Tablet Device | $250 | |
Peripherals/Accessories | $50 | |
SERVICE FEES | ||
Borrowers | ||
San Francisco & California Residents | Free | |
Visitor’s Card (non-California) | $10.00 Non refundable 3 months duration | |
Firm (business) card | Free | |
Restricted (no proof of residency) | Free | |
Reserves | Free | |
Inter-Library Loan and LINK + | Free | |
Returned Check Fee | $35 (current City-wide charge, subject to revision by City) | |
Books-by-mail | Free | |
DOCUMENT DELIVERY AND SPECIAL SERVICES | ||
Inter-Library Loan; Photocopy (in-state libraries) (maximum 50 pages/day) | Pages 1- 20, Free | Pages 21- 50, $0.25/pag e + $5 processin g fee |
Inter-Library Loan: Photocopy (out-of-state libraries) (maximum 50 pages/day) | Pages 1-50, $0.25/page + $5 processing fee | |
San Francisco History Center: photo shoot of photographs | $1/photo | |
San Francisco History Center: scanning of photographs | $15 per 300 dpi existing scan; $20 per 300 dpi new scan; $35 per 600 dpi scan; $50 per 1,200 dpi scan; $35 per 3,000 dpi slides, negatives, or glass plates; $1 per CD | |
San Francisco History Center: permission to publish photographs (for commercial purposes) | $15 per project in a single type of media or $100 per project in unlimited types of media, plus, in either case, fair market value of any additional labor required due to age or condition of photograph
| |
(b) Fees for Special Meeting Room Uses. The Library Commission is hereby authorized to charge fees for special uses of library meeting rooms in accordance with the following schedule:
Meeting Room Use | Free |
Special Meeting Room Services | |
Flat Fee | |
Non-standard furniture set-up | $25 |
Custodial Services, Light Refreshments | $25 |
Custodial Services, Refreshments | $100 |
VHS/VCR Monitor/Technician | $30 |
Microphone | $30 |
Slide, VCR, Overhead projection | $30 flat fee except $30 per/hour in Koret Auditorium |
Per Hour Fee | |
Video/Film Projector/Projectionist | $30/hour |
Multiple Microphone Set-up/Mixing | $30/hour |
Web site patch. Powerpoint presentations | $30/hour |
Audio Duplication/Technician | $30/hour |
(c) Fees for Lost and Damaged Materials Owned by Other Libraries. The Library is hereby authorized to collect fees for lost or damaged materials that its patrons have borrowed from another library via interlibrary loan (ILL) in accordance with the following:
(1) in the case of lost or damaged materials borrowed from a member library of the LINK+ library consortium, the Library may collect the replacement fee set by LINK+, provided that the Library shall collect only the actual replacement cost of the item when authorized to do so by the lending library:
(2) for all other lost or damaged materials borrowed from another library via ILL, the Library may charge a replacement fee in the amount that is required by the lending library, which shall be either the fair market value of the lost item(s) or an amount set by the lending library not to exceed $200 per item.
The fees authorized by this subsection (c) shall be collected for the sole purpose of forwarding them to the lending library from which the lost or damaged item(s) was borrowed.
(d) Ratification of Prior Fines and Fees. All fines and fees charged for the use of library materials and services before the effective date of the ordinance in Board File No. 161108 are hereby ratified.
(Added by Ord. 53-01, File No. 002067, App. 4/6/2001; amended by Ord. 171-08, File No. 080749, 7/30/2008; Ord. 164-13
, File No. 130539, App. 8/2/2013, Eff. 9/1/2013; Ord. 2-17, File No. 161108, App. 1/20/2017, Eff. 2/19/2017; Ord. 250-18, File No. 180002, App. 11/2/2018, Eff. 12/3/2018; Ord. 196-19, File No. 190631, App. 8/9/2019, Eff. 9/9/2019)
The San Francisco Public Library ("Library") Commission shall be authorized to establish a library fee amnesty program to take place during a two-week period prior to July 1, 2001. The Library Commission, after notice and public hearing, is authorized to waive all fees charged for overdue San Francisco Public Library materials ("late fees") based on a finding that this amnesty program is likely to promote the return of needed Library materials or promote the increased use of the Library. Such amnesty program shall allow persons to return overdue Library materials without having to pay any late fees. However, in order for a person to obtain a waiver of their late fees, such person must return all overdue materials on their Library account during the two-week amnesty period designated by the Library Commission. The Board of Supervisors, by resolution, may authorize the Library Commission to establish subsequent Library fee amnesty programs under the standards set forth in this section.
(Added by Ord. 64-01, File No. 010452, App. 4/27/2001)
For the copying, certification, preparation or the borrowing of such records of the Registrar of Voters which citizens have a right by law to inspect and take a copy thereof, shall be paid to the Registrar of Voters, as follows:
(a) Photocopy of any such record not exceeding the size 8½ inches by 14 inches (per page) $ .50
(b) Photocopy of any such record exceeding the size of 8½ inches by 14 inches (per page) 2.00
(c) Certifying any such record (per page) 1.00
(d) Preparing any abstract of such record (this is in addition to certifying or searching) 1.00
(e) Searching voter registration lists (per year) .50
(f) Precinct book (per copy) at cost
(g) Index of registered voters (per 1000 names) .50
(h) Electronic data processing tape of the master index of voter registration for use in connection with election (as referred to in Resolution No. 517-67) (borrowing-per reel) 100.00
Such fees received by the Registrar of Voters shall be deposited with the City and County Treasurer, and the Controller shall reimburse the Registrar of Voters for the costs of materials and for the costs of interdepartmental services which must be paid for by the Registrar of Voters in order to perform the services and copy the documents referred to in this Section.
(Amended by Ord. 50-70, App. 3/2/70)
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