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The City Attorney is authorized to destroy or otherwise dispose of any and all obsolete law books or other published legal materials in his or her possession or control which have been a part of the library of the office of the City Attorney once such materials have been superseded or are otherwise determined to be obsolete.
(Ord. No. 3646(1939), Sec. 1; amended by Ord. 330-00, File No. 001964, App. 12/28/2000)
It is hereby declared that the public interest demands that various City and County records which would be essential to the continuity of government and the protection of rights and interests of individuals in event of a major disaster (hereinafter referred to as "essential records") be preserved against possible destruction by fire, earthquake, flood, enemy attack or other cause. It shall be the duty of each department head to develop a program for the selection and preservation of the essential records of the department and to arrange for safe storage of those essential records and duplicates thereof in the same manner as is provided for the storage of permanent records under Section 8.4 of this Code.
(Amended by Ord. 126-62, App. 5/24/62; Ord. 530-88, App. 12/16/88)
“City” means the City and County of San Francisco.
“Construction or Occupancy Permit” means any Building Permit, Site Permit (including any Addenda connected with a Site Permit), Certificate of Final Completion, Certificate of Final Completion and Occupancy, or Temporary Certificate of Occupancy, or any permit that serves essentially the same function as any of the foregoing. It does not mean an Electrical Permit, Mechanical Permit, or Plumbing Permit.
“Department” means the Department of Building Inspection.
“Earthquake-related Hazards” means any hazard of any kind that can be caused in whole or in part by an earthquake and includes but is not limited to hazards relating to liquefaction, earthquake- related landslides or debris flows, earthquake-related fires, earthquake-related flooding, and tsunamis and seiches, in addition to direct effects from ground shaking.
“Relevant Building” means the building or other structure, at any stage of design or construction and whether or not occupied, that is or was the subject of a particular Construction or Occupancy Permit.
(b) Retention Requirements. Notwithstanding any other provision of City law, the Department shall permanently retain any writing, as defined in Section 6252(g) of the California Government Code, that is in the Department’s actual possession, if the writing (which, for purposes of this Section 8.10, is called the “record”) satisfies at least one of the following criteria and no exception identified in subsection (c) of this Section applies:
(1) The record was submitted to the Department as part of an application for, or as a condition of obtaining, a Construction or Occupancy Permit.
(2) The record pertains to the Relevant Building and was in the possession of the Department prior to any decision regarding the issuance of a Construction or Occupancy Permit, regardless of the manner in which the Department obtained the record or the purpose for which the record was obtained by or submitted to the Department.
(3) The record was created or received by the Department after the issuance of a Construction or Occupancy Permit, and contains any reference to the possibility (including any question about the possibility, and any response to such a question) that:
(A) The Department should not have issued the Construction or Occupancy Permit for the Relevant Building as the Relevant Building was designed at the time that the Construction or Occupancy Permit was issued;
(B) Physical conditions associated with the Relevant Building are more likely to endanger human health or safety, or may endanger human health or safety to a greater degree, than the Department anticipated when the Construction or Occupancy Permit was issued;
(C) Physical conditions associated with the Relevant Building are more likely to damage property, or may damage property to a greater degree, than the Department anticipated when the Construction or Occupancy Permit was issued;
(D) Physical conditions associated with the Relevant Building are more likely to adversely affect the value of real property, or may adversely affect the value of real property to a greater degree, than the Department anticipated when the Construction or Occupancy Permit was issued; or
(E) Physical conditions associated with the Relevant Building are more likely to give rise to litigation, or may give rise to more instances of litigation, than the Department anticipated when the Construction or Occupancy Permit was issued.
(4) The record was created or received by the Department after the issuance of a Construction or Occupancy Permit, and contains any reference to the possibility (including any question about the possibility, and any response to such a question) of any of the following:
(A) The Relevant Building, or any part of the Relevant Building, is experiencing, or may experience, greater compressive stress, tensile stress, shear stress, deformation, strain, or deflection than the Department anticipated when the Construction or Occupancy Permit was issued;
(B) The Relevant Building, or any part of the Relevant Building, is tilting, or may tilt, to a degree greater than the Department anticipated when the Construction or Occupancy Permit was issued;
(C) The Relevant Building, or any part of the Relevant Building, or soil or other material beneath or adjacent to the Relevant Building, is subsiding or settling, or may subside or settle, to a degree greater than the Department anticipated when the Construction or Occupancy Permit was issued;
(D) The Relevant Building, or any part of the Relevant Building, is at greater risk of collapse than the Department anticipated when the Construction or Occupancy Permit was issued;
(E) The Relevant Building is more vulnerable to Earthquake-related Hazards, wind, flooding, or other natural hazards than the Department anticipated when the Construction or Occupancy Permit was issued;
(F) The Relevant Building is more vulnerable to fires of any kind than the Department anticipated when the Construction or Occupancy Permit was issued; or
(G) The construction or existence of the Relevant Building, or any site preparation related to construction of the Relevant Building, has made any other building more vulnerable to any of the conditions listed in subsections (b)(4)(A)–(F), to a degree greater than, or in a manner different from, that which the Department anticipated when the Construction or Occupancy permit was issued.
(c) Exceptions. The retention requirements of Section 8.10 do not apply to any record described in subsections (b)(1) or (b)(2) that satisfies either of the following criteria:
(1) All or substantially all of the record consists of mathematical calculations underlying architectural or engineering plans that will be retained by the Department, and the Department does not possess an electronic version of the record; or
(2) The record concerns a building for which the Department has issued a Construction or Occupancy Permit for the building’s overall structure (sometimes referred to as the building’s “core and shell”); the Department has also issued, or plans to issue, separate Construction and Occupancy Permits for multiple individual units or uses within the building; and the record concerns individual units or uses within the building rather than the building’s overall structure.
(d) Manner of Retention. Notwithstanding any other provision of City law, records retained pursuant to this Section 8.10 may be stored electronically, on microfilm, in hard copy, or in any other manner that does not prevent the Department from preserving, locating, and retrieving the record.
(e) Outside Entities. The Department’s decision to issue a Construction or Occupancy Permit may not rely, in whole or in part, on any work product of any kind produced by any person who is not an employee of the City or any other government, or by any entity that is not part of the City or any other government, unless that outside person or entity agrees to give the Department a copy of any record that would, if it were in the Department’s possession, be subject to the retention requirements of this Section 8.10. Nothing in this subsection (e) shall be construed to impair any right or obligation under any contract that exists as of the effective date of this ordinance.
(f) Relationship to Other Retention Requirements. This Section 8.10 is not intended to, and does not, supplant any other records retention requirement imposed by State or City law that is applicable to the Department, and does not supplant the Department’s records retention policy. Rather, this Section supplements existing legal requirements applicable to the retention of Department records, and shall be incorporated by law into the Department’s records retention policy.
(g) Records Requests. In a prominent location on its public website, the Department shall post the name(s), address(es), phone number(s), fax number(s), and e-mail address(es) of the Department employee or employees to whom requests for public records (made pursuant to Section 6253(b) of the California Government Code, Chapter 67 of this Administrative Code, or other applicable laws) may be directed. The Department may satisfy this requirement by posting, in a prominent location on its public website, a direct link to the contact information specified in the previous sentence, provided that this link is clearly labeled.
(Added by Ord. 86-17, File No. 170031, App. 3/31/2017, Eff. 4/30/2017)
When funds have been provided, the Purchaser of Supplies may publish such manuals, documents, pamphlets, bulletins or other publications as may be deemed to be in the best interests of the City and County, or for information, upon the recommendation of a department head, and with the approval of the Mayor or the Mayor’s designee (provided that the designee is not department head of the department concerned), or the board or commission that oversees the department.
The cost of handling and distribution by the Purchaser of Supplies in accordance herewith shall be payable out of the departmental funds referred to in this Section.
(Added by Ord. 259-73, App. 7/3/73; amended by Ord. 278-96, App. 7/3/96; Ord. 220-20, File No. 200949, App. 11/6/2020, Eff. 12/7/2020)
All moneys received from the sale of documents or printed publications shall be paid as revenue into the City and County treasury to the credit of the fund from which the cost of the printing of the manuals, documents, pamphlets or other publications sold shall have been paid.
(Added by Ord. 259-73, App. 7/3/73)
Copies of publications of the Board of Supervisors required for the use of a City and County department shall be furnished upon issuance of a proper requisition supported by available funds of the requisitioning department. Subject to the requirements of Section 8.12.5, the Purchaser of Supplies shall, upon requisition from the Clerk of the Board of Supervisors, furnish, free of charge, copies of publications for distribution to such governmental agencies, persons or institutions affected with a public interest outside the City and County as request them, and which, in the opinion of the Clerk, are entitled to them by reason either of reciprocation or policy.
(Added by Ord. 259-73, App. 7/3/73; amended by Ord. 316-10, File No. 101098, App. 12/21/2010)
(a) Subject to the provisions of subsection (b), no City officer, department, or agency shall publish, print or otherwise reproduce on paper multiple copies of any report, memorandum, study, form, or other document for general distribution, including an annual report required under Section 1.56, where the document is more than 10 pages in length. The officer, department, or agency shall instead distribute copies of such documents electronically. Transmission of an electronic copy of the document to the appropriate person shall satisfy any requirement of the Municipal Code that a City officer, department, or agency submit or file the document.
(b) The City Administrator may waive the requirements of subsection (a) in whole or in part where an officer, department, or agency demonstrates that the use of paper copies is required by law or standard business practice, or that the use of paper copies will best inform members of the public.
(c) The City Administrator may adopt regulations to implement this Section, including regulations addressing the publication of particular classes of documents. Nothing in this Section shall prohibit a City officer or employee from printing a copy of any document for individual use, or upon request from a member of the public.
(d) Notwithstanding the provisions of subsection (a), boards, commissions, committees or other meeting bodies subject to the Brown Act or the Sunshine Ordinance may provide paper copies of their agenda and related materials to the general public, as well as provide paper copies of their agenda and related materials to their members upon request.
(e) It shall be City policy that where a City officer, department, or agency does publish, print or otherwise reproduce on paper multiple copies of any report, memorandum, study, form, or other document for general distribution under subsections (b), (c), or (d), the officer, department, or agency shall use the City's central print facility to reproduce the document.
(Added by Ord. 316-10, File No. 101098, App. 12/21/2010)
The Purchaser of Supplies, with the approval of the Director of Telecommunications and Information Services, and the recommendation of the Controller, is authorized to enter into agreements to sell systems time and programming time at rates established by the Purchaser and the Controller.
(Added by Ord. 364-68, App. 12/26/68; amended by Ord. 278-96, App. 7/3/96; Ord. 316-10, File No. 101098, App. 12/21/2010)
(a) The Office of the Chief Medical Examiner is hereby authorized to charge the following fees to any persons or government agencies, including departments or agencies of the City and County of San Francisco, that request or require such documents or services:
Proof of death letter |
$10 |
Statement of non-contagion |
10 |
Certified copy of Medical Examiner’s report |
47 |
Disaster bag |
67 |
Copies of X-rays, per film |
33 |
Re-cut microscopic slides, per slide |
33 |
Storage of remains, per day |
77 |
Removal of remains from place of death to OCME facility, Medical Examiner’s cases |
632 |
Cremation of remains by request with approval of OCME |
1,196 |
Certified forensic toxicology report |
16 |
Certified supporting documentation for results of forensic toxicology report, per page |
1 |
Packaging and delivery of subpoenaed records to court |
23 |
Specimen storage, per month |
38 |
Expert testimony or consultation by OCME toxicologist (non-Ph.D.), per hour |
386/hour* * |
Expert testimony or consultation by OCME toxicologist (Ph.D.), per hour |
548** |
Expert testimony or consultation by OCME forensic pathologist, per hour |
800** |
Expert testimony or consultation by OCME investigator, per hour |
386** |
Drug screening in blood or urine by GC/MS (gas chromatography with mass spectrometry) |
1,644 |
Drug confirmation in urine, per drug |
411 |
Drug confirmation and quantitation in blood, per drug |
411 |
Drug screening in gastric contents or tissue by GC/MS |
2,056 |
Drug confirmation in gastric contents or tissue, per drug |
548 |
Date rape drug screening in urine |
1,644 |
Date rape drug confirmation in urine, per drug |
411 |
Drug screening and confirmation in hair, per hair specimen |
5,481 |
Decedent’s property mailing fee |
55 |
Histology service, including embedding, cutting, routine H & E staining and coverslipping, per 4 cassettes |
164 |
Forensic alcohol analysis, per case |
100 |
Drug screening and confirmation in nails, per nail specimen |
1,566 |
Preparation of specimen for shipment or release |
75 |
Postmortem Comprehensive Drug Analysis |
360 |
Postmortem Comprehensive Expanded Drug Analysis |
525 |
Postmortem Comprehensive Drug and Alcohol Analysis |
400 |
Postmortem Comprehensive Expanded Drug and Alcohol Analysis |
525 |
Postmortem Carbon Monoxide Analysis |
95 |
Postmortem Biochemistry (Electrolytes) Analysis |
95 |
** Travel and accommodation charges will be the responsibility of the requesting party.
Except as otherwise provided by law, the Office of the Chief Medical Examiner is authorized to charge a fee on a time-and-materials basis to issue documents or perform services other than those specified above. The fee charged shall not exceed the actual cost that the OCME incurs in providing the document or service to the requesting party.
(b) All cases brought into the Medical Examiner’s Office facility shall be billed for transportation, personnel handling, and storage costs, except for the following categories of cases:
(1) Decedents under 14 years of age;
(2) Homicides;
(3) In custody or police-involved cases;
(4) Indigents (County disposition);
(5) Cases in which private charitable funds available to pay funeral costs would thereby be reduced so as to preclude payment;
(6) Cases specifically exempted by the Chief Medical Examiner or his or her designee.
(c) Beginning with fiscal year 2003-2004, fees set in this Section 8.14 may be adjusted each year, without further action by the Board of Supervisors, to reflect changes in the relevant Consumer Price Index, as determined by the Controller.
No later than April 15 of each year, the Medical Examiner’s Office shall submit its current fee schedule to the Controller, who shall apply the price index adjustment to produce a new fee schedule for the following year. The adjusted rates shall become operative on July 1.
(d) All fees received for documents and services mentioned in this Section 8.14 shall be deposited with the Treasurer and shall be used to defray the costs incurred by the Medical Examiner in issuing such documents or providing such services.
(Amended by Ord. 231-82, App. 5/13/82; Ord. 120-87, App. 4/17/87; Ord. 222-92, App. 7/14/92; Ord. 169-95, App. 5/26/95; Ord. 384-96, App. 10/16/96; Ord. 156-02, File No. 021080, App. 7/12/2002; Ord. 163-04, File No. 040750, App. 7/22/2004; Ord. 177-05, File No. 050984, App. 7/29/2005; Ord. 182-07, File No. 070808, App. 8/3/2007; Ord. 167-09, File No. 090721, App. 7/21/2009; Ord. 168-13; File No. 130543, App. 8/2/2013, Eff. 9/1/2013; Ord. 45-17, File No. 161316, App. 2/24/2017, Eff. 3/26/2017; Ord. 175-20, File No. 200839, App. 10/1/2020, Eff. 11/1/2020)
(Added by Ord. 182-09, File No. 090837, 7/27/2009; repealed by Ord. 131-18, File No. 180132, App. 6/14/2018, Eff. 7/15/2018, Retro. 7/1/2018)
Rules and regulations of every department, board or commission shall be posted in a conspicuous place, or available for public inspection, in the principal office of the board, commission or department during normal business hours. Such rules and regulations shall be maintained in said principal offices in a current form. All additions, amendments and deletions to such rules and regulations shall be posted within 10 days of their enactment.
Any violation of the provisions of this Section shall be deemed to be official misconduct by those responsible and shall be punishable as provided in Section 15.104 of the Charter.
(Amended by Ord. 195-72, App. 7/7/72; Ord. 260-99, File No. 991365, App. 10/15/99)
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