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(a) All general purpose vehicles owned, leased, or rented by the City and previously assigned to, or placed under the jurisdiction of, any officer or department of the City are hereby transferred to the jurisdiction of the City Administrator. General purpose vehicles acquired after May 18, 2003 shall also be placed under the jurisdiction of the City Administrator.
(b) The City Administrator shall have primary authority over vehicles now or hereafter placed under his or her jurisdiction, but may assign these vehicles for use by City officers and departments. The City Administrator may adopt rules and regulations necessary to implement this vehicle fleet management program, including rules covering: terms, conditions, usage, and fees for assignment of vehicles by the City Administrator to individual City officers and departments; vehicle maintenance programs; training, in coordination with the Office of Economic and Workforce Development, for drivetrain maintenance on Alternative Fuel Vehicles and Zero Emissions Vehicles as defined by Environment Code Section 403; and vehicle replacement plans, provided that the City Administrator shall not approve the purchase of any motor vehicle that does not comply with Environment Code Section 404. Fees charged for the assignment of vehicles shall be set by the City Administrator in consultation with the Controller, and the fees shall be used to pay for acquisition and replacement of vehicles, maintenance and repair, and other costs of administering the program. The City Administrator may make appropriate provision for vehicles previously acquired using special, dedicated or otherwise restricted funds.
(c) By December 31, 2022, all light duty vehicles in the City fleet must be Zero Emission Vehicles in compliance with Environment Code Section 404, unless there is a waiver, exemption, or applicable exception, detailed in Environment Code Chapter 4.
(d) By July 1, 2017, the City Administrator shall develop policies to require City departments acquiring light-duty passenger vehicles that will be regularly stationed on non-City-owned property to acquire the vehicles from other City departments.
(e) (1) At least five days prior to renting or leasing any vehicle or vehicles for a period of more than 30 days, the department seeking to rent or lease the vehicle or vehicles shall report the following information to the City Administrator: the number of vehicles the department intends to rent or lease; the length of the rental or lease for each vehicle; the make, model, and year of each vehicle; the cost of each rental or lease, including both the rate calculated on a daily basis and the overall cost for the entire rental or lease period; and the anticipated use of the vehicle or vehicles. If the department does not have access to all the information required by this subsection (e)(1) five days prior to renting or leasing, the department shall report all available information in its possession at that time.
(2) If a department determines that it is necessary to immediately rent or lease one or more vehicles for a period of more than 30 days to address an emergency, the department is not required to submit a report by the deadline in subsection (e)(1); provided that the department shall report the information required by subsection (e)(1) to the City Administrator within 15 days after renting or leasing the vehicle(s) with a written explanation of the emergency circumstances.
(f) Each department that has rented one or more vehicles for a period of more than 30 days during the preceding year (measured from April 1 through March 31) shall submit an annual report to the City Administrator and the Board of Supervisors by May 1 including (1) for the 12 months ending March 31: the number of vehicles the department rented or leased for a period of more than 30 days during the reporting period, the length of each such rental or lease, the make, model, and year of each vehicle, the use of the vehicle, and the cost of each rental or lease, including both the rate calculated on a daily basis and the overall cost for the entire rental or lease period; and (2) the amount of the department’s anticipated spending to rent or lease vehicles in the next fiscal year.
(g) The City Administrator may request, based on information provided under Section 4.10-2 or for any other reason, that a department using any vehicle owned, leased, or rented by the City return the vehicle to the City Administrator to inspect or provide maintenance on the vehicle to the extent authorized by the City’s contract for rented or leased vehicles. Departments shall provide vehicles to the City Administrator for inspection or maintenance within five business days of receiving a written request.
(Former Sec. 4.10-1 added by Ord. 497-77, App. 11/4/77; amended by Ord. 278-96, App. 7/3/96; repealed by Ord. 60-03)