(a) Disclosure Requirement. Any department head whose City department receives any payment from a non-City source for which equal or greater consideration is not provided by the department must disclose the payment to the Ethics Commission. A department head who fails to timely report any such payment, or, if the department head has delegated the filing responsibility to a subordinate, whose subordinate fails to timely report any such payment, may be subject to discipline by the department head’s appointing authority but shall not be subject to penalties under Section 3.242.
(b) Contents. The disclosure required in subsection (a) must include the following:
(1) the name of the source of the payment;
(2) the date of the payment;
(3) the total value of the payment;
(4) if the payment includes goods or services, a description of the goods or services;
(5) the purpose and use of the payment;
(6) the name of any City officer or employee that receives a personal benefit from the gift or through the City’s use of the gift;
(7) a description and valuation of the personal benefits received by any City officer or employee through the department’s use of the gift;
(8) a description of any contract that the payor has with the department;
(9) a description of any license, permit, or other entitlement for use that the payor is currently seeking from the department or has been issued by the department within the last 12 months to the payor; and
(10) a description of any financial interest the payor has involving the City.
(c) Deadline for Initial Filing. The disclosure required in subsection (a) must be filed no later than the fifteenth calendar day following the end of the month in which the payment was received by the department.
(d) Supplemental Filings. If any of the information disclosed by the department head in the initial filing made pursuant to subsection (c) changes after the time of the initial filing, the department head must submit a supplemental filing within 30 days that describes those changes.
(e) Form. The disclosures required by this Section 3.217 must be made in a form and format prescribed by the Ethics Commission and may include an electronic format.
(f) Exception – Payments from Government Agencies. Payments from local, state, and federal government agencies to City departments are not subject to the disclosures required in this Section 3.217.
(Added by Proposition D, 3/5/2024, Eff. 4/12/2024, Oper. 10/12/2024)