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Best value procurement is a procurement process for construction services whereby a Contractor is selected on the basis of objective criteria to determine the best combination of price and qualifications. Department Heads are authorized to contract for Public Work or Improvements estimated to cost more or equal to $1,500,000 using a best value process under the following conditions:
(a) Selection Process and Criteria. Department Heads shall advertise for competitive best value Bids in accordance with the procedures and requirements set forth in Section 6.21. Department Heads shall prequalify Bidders pursuant to Section 6.20(j) or shall include in the best value solicitation specified minimum qualification criteria that all Bidders must meet in order for their Bids to be evaluated. Best value Bids shall include both cost and qualitative information. The best value Advertisement For Bids shall further include: (1) criteria that the City will consider in evaluating Bids; (2) the methodology and rating or weighting system that will be used to evaluate Bids; and (3) the relative importance or weight assigned to the criteria identified in the advertisement. The Department Head shall designate a qualified panel to evaluate the qualifications of the Bidders based solely upon the criteria set forth in the solicitation documents. The selection panel shall assign a qualifications score to each Bid. The selection criteria used to evaluate the Bidder qualifications may include but is not limited to the following:
(A) Safety record. The prior history concerning the safe performance of construction contracts.
(B) Past performance. The satisfactory performance on prior City contracts.
(C) Labor compliance. The ability to comply with, and past performance compliance with, contract and statutory requirements for the payment of wages and qualifications of the workforce.
(D) Demonstrated management competence. The experience, competency, capability, and capacity of the specific project's proposed management staffing to timely complete projects similar in size, scope, or complexity to the project under consideration.
(E) Financial condition. The financial resources needed to perform the contract. At a minimum, the criteria shall include a Bidder's capacity to obtain all required bonds and insurance.
(F) Relevant experience. The experience, competency, capability, and capacity to timely complete projects of similar size, scope, or complexity.
Cost information shall be sealed separately in a form prescribed by the Department Head. The evaluation shall be done in a manner that prevents cost or price information from being revealed to the selection panel evaluating the qualifications.
(b) Final Selection and Award. The Department Head may recommend award of a Contract to the Responsible Bidder whose Responsive Bid provides the best value to the City. To determine the Bid with the best value to the City, the Department Head shall divide each total Bid price by that Bidder's qualifications score. The lowest resulting quotient, or cost per quality point will represent the best value Bid. If award to the successful best value Bidder is not made for any reason, the Department Head may recommend the award of a Contract to the Bidder with the next lowest best value score, and so on.
(c) Contract Terms. Except as provided above in subsections (a) and (b), Contracts awarded under this Section 6.74 shall conform to the requirements of this Chapter 6 and Administrative Code Chapters 12B, 12C, and 14B. Departments shall apply applicable Administrative Code Chapter 14B Discounts as provided in Section 14B.7.
(Added by Ord. 94-16 , File No. 160225, App. 6/3/2016, Eff. 7/3/2016)