(a) The Requestor shall pay to the Department such sums of money as may be necessary to pay for the additional services, including any dispatch services provided by the Department of Emergency Management.
(1) The payment shall include a component for Department services, computed based upon the rate paid or payable to those uniformed officers of the Department actually performing services at the time they are to perform such additional services, and the cost of additional equipment and materials expended, together with an administrative overhead charge to cover the proportionate percentage of the Department’s administrative costs that are attributable in the Department’s reasonable discretion to the work performed pursuant to the request.
(2) The payment shall also include a component for any dispatch services provided by the Department of Emergency Management, which shall be computed by the Department of Emergency Management based on the rate paid or payable to the dispatch personnel actually performing services at the time they are to perform such additional duties.
(b) The Department shall provide an estimate of the payment for such services, including an estimate from the Department of Emergency Management for any dispatch services, to the Requestor within a reasonable time prior to the date service is to be rendered. The Requestor shall deposit the amount of estimated funds with the Department prior to the time that the Department renders the requested service. The Department may waive the deposit requirement if the Department reasonably believes that a waiver is justified based on criteria that the Sheriff shall determine and post on the Department website at least 30 days before accepting any requests for services under this Chapter 10A.
(c) Within a reasonable time after the services are rendered, the Sheriff shall determine the amount of payment due. The amount due shall be based on actual services performed by the Department and any dispatch services by the Department of Emergency Management.
(1) If the deposit pursuant to subsection (b) is insufficient to cover the actual cost of Department and dispatch services, the Sheriff shall notify the Requestor by United States mail to the address listed on the request for such services, and the Requestor shall have 10 days from receipt of the bill to pay the balance.
(2) If the amount deposited pursuant to subsection (b) exceeds the actual cost of Department and dispatch services, the Sheriff shall authorize and arrange payment of a refund of the excess to the Requestor.
(d) The Department shall deposit with the Treasurer such sums as received in a special account designated public facilities overtime account; provided, however, that the amount for the Department representing administrative overhead shall be deposited to the general fund unappropriated balance of funds, and the amount for the Department of Emergency Management’s dispatch services shall be transferred to the Department of Emergency Management.
(e) The Requestor shall indemnify, hold harmless, and defend the City, the Department, the Department of Emergency Management, and all City officers, agents, and employees, from and against all liability, judgments, or claims for personal injury, including but not limited to bodily injuries, or other claims, including but not limited to false arrest and false imprisonment, caused by or purportedly caused by such personnel in the rendering of such services.
(f) The City shall not waive payment for Department or dispatch services provided pursuant to this Chapter 10A except by ordinance.