(a) All City departments shall report to the Director of Property annually, no later than ninety (90) days before the end of each fiscal year, the physical condition, current utilization and department contact information for real property and facilities under the jurisdiction of such department on a form to be provided by the Director of Property. Such information shall be summarized and maintained by the Director of Property in an Annual Real Property and Facility Report, and relevant portions of such information shall be included in the Real Estate Information System (REIS) located on the Real Estate Division's intranet website. The Annual Real Property and Facility Report shall include a limited Real Estate Asset Management Plan for the upcoming fiscal year with the Director of Property's recommendations regarding specified City real property assets, including facility maintenance and management, capital repairs, and potential acquisitions or dispositions (subject to the Surplus Property Ordinance and other City requirements), with the intent of increasing the City's efficient utilization of its real property assets.
(b) Each City department with jurisdiction over real property shall assign a real property and facilities staff person to work with the Real Estate Division in the timely reporting of information as required by this section. This staff person shall, following the Director of Property's approval, cause the appropriate data to be entered in the Real Estate Division's REIS.
(c) The Director of Property shall present the Annual Real Property and Facility Report, including the Asset Management Plan, to the Board of Supervisors. Upon the Board of Supervisors' approval of the Asset Management Plan, the Director of Property shall, consistent with his or her authority and working with applicable City departments, implement the recommendations in the Asset Management Plan subject to any required City approvals following environmental review.
(d) Each fiscal year the Director of Property shall include in his or her proposed budget sufficient funds to maintain the REIS, and to perform the tasks contemplated by the Asset Management Plan.
(Added by Ord. 59-05, File No. 050061, App. 4/1/2005)