Adopted: December 16, 1986
Effective: January 17, 1987
TABLE OF CONTENTS
RULE 10.00 Definition of Terms
RULE 20.00 Administration
Section 20.01 Officers of the Commission
Section 20.02 Executive Head of Commission Staff
Section 20.03 Other Employees
Section 20.04 Special Examiners
Section 20.05 Meetings of the Commission: Quorum
Section 20.06 Minutes
Section 20.07 Officer Roster
RULE 30.00 Classification
Section 30.01 Classified Service
Section 30.02 Classification Plan
Section 30.03 Conformance to Class Duties
Section 30.04 Amending Official Classification
Section 30.05 Periodic Investigation of Classification
Section 30.06 Automatic Certification - Non-Uniform
Section 30.07 Return to Former Classification Following Reclassification of Position
RULE 40.00 Application For Examination
Section 40.01 Notice of Examination
Section 40.02 Additional Advertising
Section 40.03 Age Limits
Section 40.04 Residence
Section 40.05 Applications
Section 40.06 Filing of Applications
Section 40.07 Rejection of Applications
Section 40.08 Admission Cards
Section 40.09 Fingerprints
RULE 50.00 Examinations, Veterans' Preference
Section 50.01 Character of Examinations
Section 50.02 Types and Methods of Examination
Section 50.03 Parts of Examination
Section 50.04 Licenses Required
Section 50.05 Scheduling Examinations
Section 50.06 Postponement and Cancellation
Section 50.07 Identity of Candidates
Section 50.08 Conduct of Examinations
Section 50.09 Method of Rating
Section 50.10 Seniority Credit in Examinations
Section 50.11 Veterans' Preference Credit in Examinations
Section 50.12 Eligible List
Section 50.13 Promotional Examinations Non-Uniform
Section 50.14 Promotion by Nomination
Section 50.15 Non-Competitive Classified Service
Section 50.16 Examination Papers
Section 50.17 Promulgation of Examinations
Section 50.18 Inspection of Commission Records
Section 50.19 Police Service and Fire Service
Section 50.20 Firefighter Selection - Procedure
Section 50.21 Police Officer Selection - Procedure
Section 50.22 EMT/Paramedic and Police Officer Preference in Examinations
Section 50.23 OPOTC Certification Preferences in Examinations
RULE 60.00 Eligible Lists, Requisitions, Certifications, Appointments
Section 60.01 Eligible Lists, Duration
Section 60.02 Expiration of List
Section 60.03 Disqualification of Eligible
Section 60.04 Change of Name and/ or Address
Section 60.05 Removal from Eligible List
Section 60.06 Requisitions
Section 60.07 Investigation of Requisition
Section 60.08 Clearance with Budget Office
Section 60.09 Certification
Section 60.10 Notice of Certification
Section 60.11 Request for Waiver
Section 60.12 Appointments
Section 60.13 Temporary Employment; Seasonal Employment
Section 60.14 Provisional Appointments
Section 60.15 Provisional Appointee; Permanent Appointee After Two (2) Years
Section 60.16 Emergency Appointments
Section 60.17 Reinstatement
Section 60.18 Pro Tem Appointments
Section 60.19 Retention or Reduction of Employees of Areas acquired through Annexation or Merger of Services
RULE 70.00 Transfer, Voluntary Demotion, Service Ratings, Medical Examinations
Section 70.01 Transfers
Section 70.02 Voluntary Demotions
Section 70.03 Priority: Transfer and Voluntary Demotion Requests
Section 70.04 Service Ratings
Section 70.05 Medical Examinations
Section 70.06 Pre-Employment Criminal Background Check and Assessment
RULE 80.00 Demotion, Suspension, Removal
Section 80.01 General Limitations
Section 80.02 Suspensions (Except Fire and Police)
Section 80.03 Suspension - Procedure (Except Fire and Police)
Section 80.04 Suspension - Fire and Police
Section 80.05 Suspension - Procedure, Fire and Police
Section 80.06 Reductions and Removals
Section 80.07 Reductions and Removals Procedure
Section 80.08 Appeals to the Commission
Section 80.09 Resignation
Section 80.10 Political Activities
RULE 90.00 Re-Employment Lists
Section 90.01 Establishment of Re-Employment Lists
RULE 100.00 Payrolls
Section 100.01 Payroll Certification
RULE 110.00 Investigation and Hearings
Section 110.01 Authority to Investigate
Section 110.02 Administering Oaths; Subpoena Powers
Section 110.03 Conduct of Hearings
RULE 120.00 Unskilled Labor
Section 120.01 Eligible List and Certification
RULE 130.00 Amendments to the Rules
Section 130.01 Amendments to the Rules-Procedure
Section 130.02 Publication of Rules
Section 130.03 Previous Rules Repealed
RULE 140.00 Severability
Section 140.01 Court Invalidation of Rules
RULE 150.00 Waiver of Rules
Section 150.01 Right to Waive Rules
FOREWORD
The Civil Service Commission of the City of Toledo, Ohio, hereby promulgates its rules governing the civil service of the City of Toledo, Toledo Board of Health and the non-teaching employees of the Toledo Board of Education.
The several terms hereinafter mentioned whenever used in these rules or in any regulations in force thereunder shall be construed as follows:
1. "Appointing Authority." The Mayor or other officer, board or commission having the power of appointment to or removal from any position in any office or department of the City of Toledo, Board of Health, or Board of Education.
2. "Assembled Examination." Examinations given to a number of candidates gathered together in one or more designated centers.
3. "Certification" Act of supplying names from an official eligible list (and recording thereon) to the Appointing Authority for purposes of selecting permanent employees.
4. "City." The City of Toledo.
5. "Civil Service." Includes all offices and positions of trust or employment in the service of the City of Toledo, Board of Health or Board of Education.
6. "Class." A term used to designate one or more positions sufficiently distinct from all other positions in duties, responsibilities and qualifications required to warrant a separate title.
7. "Classification." A term used to designate the process by which the proper title and level for each position is determined.
8. "Classified Service." All offices and positions in the Civil Service not specifically included in the unclassified service.
9. "Commission." The Municipal Civil Service Commission of the City of Toledo.
10. "Competitive Examination." An examination given for the purpose of determining the rank of those qualifying and establishing an eligible list arranged in the order of placement as a result of an examination procedure.
11. "Continuous Examination." An examination, either competitive or non-competitive, where applications are taken on a continuous basis and examinations given as often as necessary to sustain the eligibility list. Where the examination is competitive, those qualifying will have their names integrated into the existing list according to their grades.
12. "Demotion." The movement of an employee from a position in one class to a position in another class having a lower maximum salary rate due to disciplinary reasons, incapacity to perform the work, inefficiency, unsatisfactory work performance, or by request of the employee for a voluntary demotion.
13. "Eligible list." A list of names of persons found qualified either through examinations or reemployment procedure for the purpose of filling vacancies in the classified service.
14. "Eligible Register." The composite official civil service record of all current voluntary demotion and transfer requests and eligible and reemployment lists.
15. "Employee." One who serves the City of Toledo, Board of Health or Board of Education in the classified service.
16. "Employee Status" A term utilized to describe an employee's title, salary range and type of employment (temporary, seasonal, permanent, etc.)
17. "Examination." Any exercise or procedure which serves to provide an evaluation of an individual's qualifications or fitness for a particular position.
18. "Examiner." An authorized employee or representative of the Commission who is responsible for carrying out designated functions of Commission activities.
19. "Municipal Service." Refers to positions in the classified service of the City.
20. "New Position." A position created by proper authority because of authorized additions to an organizational unit.
21. "Non-Competitive Examination." An examination, either recruitment or promotional, given to determine those qualified to fill appointments to positions requiring peculiar and exceptional qualifications of a scientific, professional, educational or managerial character or positions where it is impractical to develop and administer competitive examinations. The resultant eligible list consists of an alphabetical listing of successful examinees, from which any one may be selected.
22. "Officer." One who serves in the unclassified service.
23. "Permanent Employee." Any employee in the classified service who, following certification, has completed the applicable probationary period and occupies a duly authorized position involving year-round service.
24. "Position." A group of current duties and responsibilities established by proper authority normally requiring the year-round services of one person.
25. "Pro Tem Employee." An appointee to the rank of Deputy Chief in the Police Division serving as a type of temporary employee (See Section 172(g), Toledo City Charter) selected by the Chief-Police without examination or establishment of an eligible list.
26. "Promotion." The movement of an employee from a position in one class to a position in another class having a higher maximum salary rate.
27. "Promotional Competitive Examination." A promotional competitive examination is one which is open only to current employees who meet the qualifications and eligibility requirements set forth.
28. "Provisional Employee." A type of temporary employee (See Section 172(g), Toledo City Charter) filling a duly authorized position without competition pending the establishment of an eligible list.
29. "Recruitment Competitive Examination." An examination open to all persons, whether employed by the City or not, who meet the qualifications and comply with the prescribed requirements for admission thereto.
30. "Rules." Shall mean the rules of the Toledo Civil Service Commission.
31. "Seasonal Employee." Any employee whose services are required only during certain parts of each year.
32. "Seniority." Shall mean total continuous City service.
33. "Temporary Employee." An employee appointed for a specified period, for a special project, or one who is replacing a permanent employee on leave (See Section 172(h),Toledo City Charter).
34. "Transfer" The movement of an employee from a position in a class to another position in the same class.
35. "Unassembled Examination." An examination in which applicants are subject only to general controls as to the manner in which required material is submitted to the examiner(s) for review and rating and usually not involving the calling of applicants together.
36. "Unclassified Service." Offices and positions in the civil service of the City, Board of Health or Board of Education specified by the Charter, or State law, as being in the unclassified service.
37. "Veteran." Shall mean a person who has served in the United States Army, Navy, Marine Corp, Air Corps, Air Force, Coast Guard, and such other military service or auxiliary corps as is designated by the Congress of the United States, and has served on active duty for a period of more than one hundred eighty (180) consecutive days of active duty, excluding active duty for training (annual summer camp) and who received an honorable discharge or release or was separated under honorable conditions.
A disabled veteran is one who has served on active duty in the Armed Forces, has been separated therefrom under honorable conditions, and has established the present existence of a service connected disability rated ten percent (10%) or more.
38. "Weights" The relative importance of the subject, or parts of an examination as expressed in percentages, proportions, or ratios.
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