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The minutes of the Commission shall record the following matters:
a. All appointments and status changes.
b. Temporary promotions and assignments of employees to work other than that embraced by their classification.
c. Appeals from dismissal, demotion or suspension with the action of the Commission thereon.
d. Reinstatement/Reappointment.
e. Replacement of names on and removal of names from an eligible list.
f. Changes in the classification plan.
g. Reclassification or reallocation of individual employees.
h. Appointments of special examiners.
i. Transfers between departments or divisions.
j. Exemptions from competitive examination in the case of special or exceptional appointments.
k. Any other action or report directed to be reported by the Commission.
The Commission shall cause to be prepared and maintained an official roster showing the names, titles, status and other data as directed by the Commission of all persons employed in the civil service of the City of Toledo, Toledo Board of Health and the non-teaching employees of the Toledo Board of Education. No payroll of persons holding positions in the classified service shall be certified or approved for payment unless each name has been placed on the official roster in accordance with these rules. Information as to positions in the unclassified service shall be supplied by the Appointing Authority after any appointment in such service.
All offices and positions in the service of the City of Toledo, not specifically excepted by Section 171-(1) of the Charter or otherwise included by subsequent ordinances passed thereunder, shall constitute the classified service of the City of Toledo. All such positions shall be designated by ordinance of Council and the title so given shall be used in all records.
A classification plan for the employees in the classified service of the City of Toledo and Board of Health shall be adopted and maintained by the Commission. The plan shall provide for the standardization and classification of all positions in the classified service. All of the positions in the classified service shall be so grouped and arranged that each class shall consist of those positions so similar in respect to the duties, responsibilities and authority that the same descriptive title may be used to designate each position allocated to the class, that the same requirements as to education, experience, capacity, knowledge, proficiency, ability and other qualifications should be required of the incumbents, that the same tests of fitness may be used to choose qualified eligibles and that the same schedule of compensation may be made to apply with equity.
No person shall be employed or regularly assigned under any title not appropriate to the duties to be performed. In positions encompassing several duties of comparable levels of difficulty and requiring similar qualifications, the appropriate title will reflect the preponderant duties. In positions encompassing related duties of substantially varying levels of difficulty, the appropriate titling shall reflect the most difficult duties required if such duties are performed to a substantial degree.
The cooperation of each department head and division head is essential for maintaining the integrity of the classification plan by limiting employees to the performance of duties appropriate to their class, or notifying the Commission upon the assignment of inappropriate duties.
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