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The Commission shall organize annually as provided by the Charter of the City and shall designate one of its members as president. In the absence of the president at any meeting the remaining members may designate one of their number to serve as temporary chairperson.
The Mayor upon recommendation of the Commission, shall appoint a person as the Commissioner of the Division of Civil Service to act as the executive head of the Commission's staff and who shall be responsible for extending administrative direction in carrying out the duties, functions and activities assigned to the Commission. Administrative direction shall be extended by overseeing staff activities and issuing policies and procedures to cover specific applications of the Civil Service Rules. Such functions shall include complete and comprehensive classification and examination programs, the certifications of payrolls to ascertain that the persons contained therein have been appointed or employed in accordance with Civil Service provisions, certification of eligible lists, the maintenance of all official records of action and other such duties as the Commission shall prescribe in accord with the highest principles of merit.
The Commission shall also, at its annual organizational meeting, appoint a Secretary-Civil Service to perform such duties of a secretarial and clerical nature as may be required.
Regular and special meetings of the Commission shall be scheduled and held in conformance with Chapter 2, Article VII, of the Toledo Municipal Code entitled "Uniform Rules for Notification of Meetings to the Public and News Media". Two members of the Commission shall constitute a quorum for the transaction of business.
The minutes of the Commission shall record the following matters:
a. All appointments and status changes.
b. Temporary promotions and assignments of employees to work other than that embraced by their classification.
c. Appeals from dismissal, demotion or suspension with the action of the Commission thereon.
d. Reinstatement/Reappointment.
e. Replacement of names on and removal of names from an eligible list.
f. Changes in the classification plan.
g. Reclassification or reallocation of individual employees.
h. Appointments of special examiners.
i. Transfers between departments or divisions.
j. Exemptions from competitive examination in the case of special or exceptional appointments.
k. Any other action or report directed to be reported by the Commission.
The Commission shall cause to be prepared and maintained an official roster showing the names, titles, status and other data as directed by the Commission of all persons employed in the civil service of the City of Toledo, Toledo Board of Health and the non-teaching employees of the Toledo Board of Education. No payroll of persons holding positions in the classified service shall be certified or approved for payment unless each name has been placed on the official roster in accordance with these rules. Information as to positions in the unclassified service shall be supplied by the Appointing Authority after any appointment in such service.
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