Section
General Provisions
38.001 Policy statement; purpose
38.002 Definitions
38.003 Nepotism
Selection and Hiring
38.015 Responsibility for selection and hiring of employees; county as an equal opportunity employer
38.016 Authorization of positions
38.017 Filling of vacated positions
38.018 Retention of county-funded positions
38.019 Retention of positions funded other than by county
38.020 Physical examination for new hire employees; examination form
38.021 Policy statement concerning health protection
Conditions of Employment
38.035 Hours of work
38.036 Pay periods
38.037 Holidays
38.038 Probationary employment period
38.039 Temporary and permanent disability
38.040 Paid leave time
38.041 Line and staff relations
38.042 Reporting leaves required of department heads; Executive Administrative Assistant
38.043 Eye protection
38.044 County-owned vehicles
38.045 Identification cards
38.046 Social media policy
Vacations
38.060 Vacation allowance per department
38.061 Computation of vacation
38.062 Payment of accrued vacation upon termination of employment
38.063 Unused vacation
38.064 Non-accrual of vacation
Leaves of Absence
38.075 Sick leave
38.076 Maternity leave
38.077 Military leave
38.078 Miscellaneous leave
38.079 Family and medical leave
38.080 Domestic and sexual violence leave
Employee Personnel Records
38.095 Maintenance of individual personnel records
38.096 Confidentiality of files
38.097 Type of records
Position Classification System
38.110 Purpose
38.111 Maintenance of classification system; salary scale
38.112 Position reclassification
38.113 New positions
Wage and Salary Administration
38.125 Compensation policy
38.126 Entrance level salaries
38.127 Performance salary increases
38.128 Salary adjustments
38.129 Temporary employment
38.130 Acting status
38.131 Compensatory time
38.132 Overtime pay
38.133 Transfers and promotions
Code of Ethics; Standards of Conduct
38.145 Conflict of interest
38.146 Misuse of funds or materials
38.147 Misrepresentation
38.148 Bribery
38.149 Standards of conduct
Disciplinary Actions
38.160 Conduct subject to disciplinary action
38.161 Types of disciplinary actions
Terminations
38.175 Termination of employment
Benefits
38.190 Group insurance
38.191 Retirement
38.192 Arbitration
Grievance Procedures
38.205 Grievance policy
38.206 Bargaining unit employees
38.207 Non-bargaining unit employees
Accidents
38.220 Reporting of accidents
Building Closing Policy
38.235 Persons authorized to recommend closing of county buildings
38.236 Conditions for closing of county buildings
38.237 Notification of closing
38.238 Payment of employees during closure
38.239 Re-opening of county buildings
Evaluations
38.250 Purpose of evaluations
38.251 Guidelines for evaluations
38.252 Support staffing for evaluations
Employee Travel Policy
38.265 General travel policy
38.266 Authorization for travel
38.267 Transportation
38.268 Routing of travel
38.269 Expenses related to transportation
38.270 Lodging
38.271 Meal allowance
38.272 Reimbursable expenses
38.273 Non-reimbursable expenses
Activation of Emergency Sirens
38.285 Duty of Sheriff’s Department to activate system
38.286 When system will be activated
38.287 EMA office to be manned and operational when system activated
38.288 Notification to local radio stations
38.289 False alarms
Use of Communications Systems
38.300 Statement of policy
38.301 Passwords
38.302 Privacy and monitoring
38.303 Discipline
38.304 Department head or elected official responsibility
38.305 Virus/problem reporting
Educational Expenses
38.320 Payment by county for classes and seminars
38.321 Reimbursable expenses for non-certified employees
Anti-Harassment Policy
38.335 Statement of policy
38.336 Procedures
Discrimination, Harassment and Sexual Assault Policy
38.345 Statement of policy
38.346 Responsibilities
38.347 Applicable procedures
38.348 Non-retaliation
38.349 Discipline, fines and penalties
38.350 False reports prohibited
38.351 Additional resources
Identity Protection Policy
38.365 Prohibited conduct
38.366 Exceptions
38.367 Freedom of Information Act and other requests for information
38.368 Training
38.369 Conflict
Nursing Mother Policy
38.380 Nursing mother policy
Multi-Factor Authentication Policy and Procedures
38.385 Purpose
38.386 Policy
38.387 Procedure/processes
38.388 Use
Appendix A: Forms
GENERAL PROVISIONS
(A) The County Board and the Labor/Policy Committee have researched all previous County Board policies pertaining to personnel. The County Board has collected individual personnel policy statements from elected officials and department heads to develop a county personnel policy manual for all county employees. It is the County Board’s responsibility to establish a personnel policy for all county employees, while being accountable to the taxpayers of the county for the most effective and efficient operation of county government. The provisions of these policies should be considered to be advisory only as to elected department heads.
(B) The policies set forth in this chapter are designed to:
(1) Foster good working relationships and provide uniform personnel policies, opportunities for advancement and consideration of employees’ needs and desires;
(2) Conduct all operations in an ethical and proper manner;
(3) Ensure dependable service to and by employees of the county and to the public with which it deals; and
(4) All proposed policy changes will be sent to the department head/elected official for review prior to full Board adoption at the following month’s regular meeting.
(Ord. passed 11-28-2011)
For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
BOARD. The County Board of DeWitt County, Illinois.
DEPARTMENT HEAD. An employee of the county who is under contract to the County Board.
ELECTED DEPARTMENT HEAD. An official who has been elected by the people of the county.
FULL-TIME EMPLOYEE. A person working the regularly scheduled number of hours is considered a FULL-TIME EMPLOYEE and is eligible for all county benefits. Temporary and per diem employees are not considered FULL-TIME EMPLOYEES.
PART-TIME EMPLOYEE. A person working less than the department regularly scheduled number of hours for the assigned department is considered a PART-TIME EMPLOYEE and is not eligible for county benefits unless otherwise stated. Department heads may be PART-TIME EMPLOYEES; however, temporary employees are not considered PART-TIME EMPLOYEES.
TEMPORARY EMPLOYEE. A person employed for a period of less than three months or for a specific task is considered a TEMPORARY EMPLOYEE and is not eligible for county benefits, unless otherwise stated. TEMPORARY EMPLOYEES may work the regularly scheduled number of hours for a department (full-time) or less than the regularly scheduled number of hours for a department (part-time). Student interns may be considered TEMPORARY EMPLOYEES and employed up to one year.
(Ord. passed 11-28-2011)
Members of the same immediate family whose qualifications rank each of them first for the positions under consideration may be employed, either on a full-time basis, part-time basis or temporary basis, so long as neither family member is immediately responsible for the decision to hire, the supervision, direction, evaluation or salary recommendation of the other.
(Ord. passed 11-28-2011)
SELECTION AND HIRING
(A) The county is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry or qualified individuals because of their disabled status.
(B) All recruitment, selection and hiring activities are the responsibility of the elected official or department head.
(Ord. passed 11-28-2011)
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