(A) No county employee or official shall publicly post or display in any manner an individual's social security number.
(B) No county employee or official shall print an individual's social security number on any card or device, including but not limited to devices that use RFID, magnetic strips, or bar codes.
(C) No individual shall be required to transmit his or her social security number over the internet, unless the connection is secure or the social security number is encrypted.
(D) No county employee or official shall print an individual's social security number on any materials that are mailed to the individual, through the U.S. Postal Service, any private mail service, electronic mail, or any similar method of delivery, unless state or federal law requires the social security number to be on the document to be mailed. Notwithstanding any provision in this section to the contrary, social security numbers may be included in applications and forms sent by mail, including, but not limited to, any material mailed in connection with the administration of the Unemployment Insurance Act, any material mailed in connection with any tax administered by the Department of Revenue, and documents sent as part of an application or enrollment process or to establish, amend, or terminate an account, contract, or policy or to confirm the accuracy of the social security number. A social security number that may permissibly be mailed under this section may not be printed, in whole or in part, on a postcard or other mailer that does not require an envelope or be visible on an envelope without the envelope having been opened.
(E) No county employee or official shall collect, use, or disclose a social security number from an individual, unless: (i) required to do so under state or federal law, rules, or regulations, or the collection, use, or disclosure of the social security number is otherwise necessary for the performance of that agency's duties and responsibilities; (ii) the need and purpose for the social security number is documented before collection of the social security number; and (iii) the social security number collected is relevant to the documented need and purpose.
(F) No county employee or official shall require an individual to use his or her social security number to access an internet website.
(G) No county employee or official shall use a social security number for any purpose other than the purpose for which it was collected.
(Res. 2017-14A, passed 12-21-2017)