(A) General travel reimbursement.
(1) There are three basic criteria that must be met prior to reimbursement for any travel for which reimbursement is to be requested from the county.
(2) These criteria are:
(a) Need. A definite need is identified that the travel is necessary;
(b) Expenditure. The proposed expenditure is budgeted and does not exceed the maximum amounts for travel, meals and lodging as set forth in the employee travel policy; and
(c) Approval. A travel reimbursement form is submitted which identifies:
A. The estimated dollar amount of the cost of travel, meals, or lodging if expenses have not been incurred or a receipt of the cost of the travel, meals, or lodging if the expenses have already been incurred;
B. The name of the individual who received or is requesting the travel, meal or lodging expense;
C. the job title or office of the individual who received or is requesting the trial, meal, or lodging expense; and
D. The date or dates and the nature of the official business in which the travel, meal, or lodging expense was or will be expended.
(B) Authorization for travel reimbursement exceeding maximum amounts.
(1) Any officer or employee that seeks reimbursement that exceeds the maximum expense allowed for travel, meals, or lodging under the employee travel policy, shall seek approval for such expenditure by roll call vote at an open meeting before the County Board or before such committee as may hereafter be authorized by the County Board.
(2) Criteria to be provided for authorization for reimbursement exceeding maximum amounts shall be the same as provided for general travel reimbursement.
(3) Whenever practicable, authorization under this section should be sought prior to incurring the expense.
(Ord. passed 11-28-2011; Res. 2016-10, passed 12-22-2016)