BUILDING CLOSING POLICY

§ 38.235 PERSONS AUTHORIZED TO RECOMMEND CLOSING OF COUNTY BUILDINGS.

   (A)   Conditions requiring closing will dictate the persons involved in the decision to close the county buildings.

   (B)   The following will be the only persons with separate or collective authority to recommend a closing to the County Sheriff:

      (1)   Chairperson of the County Board;

      (2)   Chairperson of the County Property Committee;

      (3)   County Sheriff;

      (4)   Resident Circuit Judge (emergency only); and

      (5)   EMA Coordinator.

(Ord. passed 11-28-2011)

§ 38.236 CONDITIONS FOR CLOSING OF COUNTY BUILDINGS.

   (A)   The closing of the county buildings should occur when it is improper or dangerous for employees or the public to occupy the building.

   (B)   These conditions include, but are not limited to:

      (1)   Failure of the environmental system (heat, air conditioning, water);

      (2)   Notification of a possible act of violence (bomb threat); and

      (3)   Weather related emergencies (snow, tornado and the like).

(Ord. passed 11-28-2011)

§ 38.237 NOTIFICATION OF CLOSING.

   (A)   The county building employees, elected officials and the public must be notified in the event of a building closure.

   (B)   When the decision is made in advance to allow notification on the day prior to the closing, the following should be adhered to.

      (1)   All elected officials and department heads will be notified who are in turn responsible for notifying their own employees.

      (2)   The responsible person making the decision (see § 38.235), is responsible for notification of local media and law enforcement of the times, possible duration and reasons for the closure.

      (3)   When closure is required, and the time frame does not allow for prior notification, the elected officials and department heads will be notified upon arrival for business day. The elected officials and department heads will assume responsibility for notification of their employees.

(Ord. passed 11-28-2011)

§ 38.238 PAYMENT OF EMPLOYEES DURING CLOSURE.

   Employees required to leave the building due to building closure will be paid for any time not worked because of the closure.

(Ord. passed 11-28-2011)

§ 38.239 RE-OPENING OF COUNTY BUILDINGS.

   The return to complete or partial operation of the county buildings will be the decision of the responsible person, as set forth in § 38.235. Notification will be made to the media and the affected office holders and/or department heads.

(Ord. passed 11-28-2011)

EVALUATIONS

§ 38.250 PURPOSE OF EVALUATIONS.

   The purpose of evaluations shall be as follows:

   (A)   Assessment of performance for retention, reassignment or promotion of salary advancement;

   (B)   Improvement of performance through constructive suggestions which will help the individual realize their full potential; and

   (C)   Maintaining in each employee’s personnel files a record of their performance for the county.

(Ord. passed 11-28-2011)

§ 38.251 GUIDELINES FOR EVALUATIONS.

   (A)   The supervisor of each employee in his or her department should complete an annual performance evaluation report using applicable form for the job classification. A copy should be given to the employee and discussed with him or her. The original should be signed by the employee and the supervisor and placed in the employee’s personnel file. Employees have the right to make comments on their file as an addendum.

   (B)   A specific time should be designated for formal evaluation sessions with the Finance Committee using the performance report as one tool in attaching salary raises. The evaluation session should include discussion of strengths and weaknesses. Any judgment should be supported by as much rationale and objective evidence as possible.

(Ord. passed 11-28-2011)