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In addition to any and all other discipline that may be applicable pursuant to County of DeWitt's policies, employment agreements, procedures, employee handbooks and/or collective bargaining agreement, any person who violates this policy or the Prohibition on Sexual Harassment contained In ILCS Ch. 5, Act 430, § 5-65, may be subject to a fine of up to $5,000 per offense, applicable discipline or discharge by County of DeWitt and any applicable fines and penalties established pursuant to local ordinance, state law or federal law. Each violation may constitute a separate offense. Any discipline imposed by County of DeWitt shall be separate and distinct from any penalty imposed by an ethics commission and any fines or penalties imposed by a court of law or a state or Federal agency.
(Res. 2019-05, passed 12-19-2019)
It is a violation of this policy for an employee to knowingly make a false report of discrimination, harassment, sexual misconduct, or retaliation. An employee who is found to have knowingly made a false report is subject to disciplinary action, as set forth in § 38.347(B)(2)(e), above.
(Res. 2019-05, passed 12-19-2019)
If you have any questions concerning the County of DeWitt's policies on this matter, please see your supervisor, the Ethics Officer, or the State's Attorney. Further information may also be obtained from the Illinois Department of Human Rights, 312-814-6200 or the Equal Employment Opportunity Commission (EEOC), 800-669-4000. Confidential reports of harassment or discrimination may also be filed with these state agencies. For matters involving the abuse of minors the Illinois Department of Children and Family Services (DCFS) may be contacted by dialing 800-25-ABUSE.
(Res. 2019-05, passed 12-19-2019)
IDENTITY PROTECTION POLICY
(A) No county employee or official shall publicly post or display in any manner an individual's social security number.
(B) No county employee or official shall print an individual's social security number on any card or device, including but not limited to devices that use RFID, magnetic strips, or bar codes.
(C) No individual shall be required to transmit his or her social security number over the internet, unless the connection is secure or the social security number is encrypted.
(D) No county employee or official shall print an individual's social security number on any materials that are mailed to the individual, through the U.S. Postal Service, any private mail service, electronic mail, or any similar method of delivery, unless state or federal law requires the social security number to be on the document to be mailed. Notwithstanding any provision in this section to the contrary, social security numbers may be included in applications and forms sent by mail, including, but not limited to, any material mailed in connection with the administration of the Unemployment Insurance Act, any material mailed in connection with any tax administered by the Department of Revenue, and documents sent as part of an application or enrollment process or to establish, amend, or terminate an account, contract, or policy or to confirm the accuracy of the social security number. A social security number that may permissibly be mailed under this section may not be printed, in whole or in part, on a postcard or other mailer that does not require an envelope or be visible on an envelope without the envelope having been opened.
(E) No county employee or official shall collect, use, or disclose a social security number from an individual, unless: (i) required to do so under state or federal law, rules, or regulations, or the collection, use, or disclosure of the social security number is otherwise necessary for the performance of that agency's duties and responsibilities; (ii) the need and purpose for the social security number is documented before collection of the social security number; and (iii) the social security number collected is relevant to the documented need and purpose.
(F) No county employee or official shall require an individual to use his or her social security number to access an internet website.
(G) No county employee or official shall use a social security number for any purpose other than the purpose for which it was collected.
(Res. 2017-14A, passed 12-21-2017)
(A) The disclosure of social security numbers to agents, employees, contractors, or subcontractors of a governmental entity or disclosure by a governmental entity to another governmental entity or its agents, employees, contractors, or subcontractors if disclosure is necessary in order for the entity to perform its duties and responsibilities; and, if disclosing to a contractor or subcontractor, prior to such disclosure, the governmental entity must first receive from the contractor or subcontractor a copy of the contractor's or subcontractor's policy that sets forth how the requirements imposed under the Identity Protection Act on a governmental entity to protect an individual's social security number will be achieved.
(B) The disclosure of social security numbers pursuant to a court order, warrant, or subpoena.
(C) The collection, use, or disclosure of social security numbers in order to ensure the safety of: state and local government employees; persons committed to correctional facilities, local jails, and other law-enforcement facilities or retention centers; wards of the state; youth in care as defined in § 4d of the Children and Family Services Act, and all persons working in or visiting a state or local government agency facility.
(D) The collection, use, or disclosure of social security numbers for internal verification or administrative purposes.
(E) The collection or use of social security numbers to investigate or prevent fraud, to conduct background checks, to collect a debt, to obtain a credit report from a consumer reporting agency under the federal Fair Credit Reporting Act, to undertake any permissible purpose that is enumerated under the federal Gramm-Leach-Bliley Act, or to locate a missing person, a lost relative, or a person who is due a benefit, such as a pension benefit or an unclaimed property benefit.
(F) This policy does not apply to the collection, use, or disclosure of a social security number as required by state or federal law, rule, or regulation.
(G) This policy does not apply to documents that are recorded with a county recorder or required to be open to the public under any state or federal law, rule, or regulation, applicable case law, Supreme Court Rule, or the Constitution of the State of Illinois. Notwithstanding this section, county recorders must comply with § 35 of the Identity Protection Act.
(H) This policy does not apply to the judiciary or the Circuit Clerk pursuant to ILCS Ch. 5, Act 179, § 40.
(Res. 2017-14A, passed 12-21-2017)
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