§ 38.269 EXPENSES RELATED TO TRANSPORTATION.

   (A)   Reimbursement for the cost of automobile parking fees and tolls shall be allowed.

   (B)   When the use of a common carrier is a reasonable alternative, the mileage payment shall not exceed the cost of its use. A reasonable alternative exists when the cost of travel, taking into account both transportation times, meal expenses, would be less if a common carrier were used.

   (C)   (1)   Where the nature and location of work at a temporary duty station are such that suitable meals cannot be procured there, the expenses of daily travel required to procure meals at the nearest available place shall be considered necessary transportation.

      (2)   A statement of the necessity for the delay travel shall be provided with a reimbursement voucher.

(Ord. passed 11-28-2011; Res. 2016-10, passed 12-22-2016)

§ 38.270 LODGING.

   (A)   Only commercial lodging may be reimbursed. Lodging allowances are as follows:

      (1)   Downstate Illinois: Counties of Champaign, Kankakee, LaSalle, McLean, Macon, Madison, Peoria, Rock Island, St. Clair, Sangamon, Tazewell, and Winnebago - $70 per night.

      (2)   Downstate Illinois: All other counties - $60 per night.

      (3)   Chicago Metro - $190 per night.

      (4)   Collar Counties - $80 per night.

      (5)   Out-of-state - $90 per night.

      (6)   If a conference is held at a hotel and the governmental rate sought to be reimbursed is more than the above listed maximum, approval for such expenditure shall be as set forth in § 38.266(B).

   (B)   The county does not permit reimbursement for the use of employee owned or controlled housing while on travel status.

   (C)   Lodging expenses shall only be reimbursed for county officers or employees.

   (D)   The county does not permit reimbursement for lodging within a 50-mile radius of Clinton.

   (E)   No lodging will be reimbursed for one-day seminars.

(Ord. passed 11-28-2011; Res. 2016-10, passed 12-22-2016)

§ 38.271 MEAL ALLOWANCE.

   (A)   A meal allowance of $35 per day shall be paid with itemized receipts being submitted.

   (B)   Breakfast is payable when an employee is on travel status and leaves the county or residence, if reporting directly to the destination, at or before 6:30 a.m. in the amount of $7.

   (C)   Lunch is payable when the employee is on travel status during the standard lunch hour in the amount of $13.

   (D)   Dinner is payable when an employee is on travel status and arrives back in the county or at residence, if reporting directly from destination, at or after 7:00 p.m. in the amount of $15.

   (E)   Reimbursement for the cost of meals for official meetings or seminars, which are billed separately from the registration fee for the seminar or meeting, will be allowed in full when approved, whenever practicable, in advance as an essential part of the employee's attendance.

   (F)   Meals when travelers are attending an official meeting or seminar and meals are provided or the cost of meals is included in the registration fee are payable in full.

   (G)   Meals purchased for non-county employees while on travel status and in connection with county business are reimbursable in reasonable amounts. A statement specifying why, for whom and certifying that the claim does not include alcoholic beverages, shall be attached to the reimbursement voucher.

(Ord. passed 11-28-2011; Res. 2016-10, passed 12-22-2016)

§ 38.272 REIMBURSABLE EXPENSES.

   (A)   The cost of business related special expenses, if reasonable, shall be reimbursed with proper receipts.

   (B)   Examples are:

      (1)   Hire of room, exhibit space and setup for official business;

      (2)   Laundry and dry cleaning if on travel status for at least seven consecutive days;

      (3)   Storage and handling of baggage;

      (4)   Taxis, including reasonable tips not to exceed 15% of the total bill;

      (5)   Telephone calls on official business including calls of three minutes or less to announce safe arrival or delay/change in plans; and

      (6)   Telephone calls to secure lodging.

(Ord. passed 11-28-2011)

§ 38.273 NON-REIMBURSABLE EXPENSES.

   (A)   The cost of certain business related expenses are not allowable.

   (B)   Examples are:

      (1)   Alcoholic beverages;

      (2)   Coat check;

      (3)   Entertainment;

      (4)   Late check-in and room guarantee charges;

      (5)   Meals for other county employees or officers;

      (6)   Parking tickets or other traffic tickets; and

      (7)   Tips incurred beyond the accepted rate (15% of total bill).

(Ord. passed 11-28-2011)

ACTIVATION OF EMERGENCY SIRENS