§ 38.300 STATEMENT OF POLICY.

   It is the policy of the county to provide or contract for the communications services and equipment necessary to promote the efficient conduct of its business.

(Ord. passed 11-28-2011)

§ 38.301 PASSWORDS.

   Employees should never share or reveal their passwords. Employees are advised that they are solely responsible for actions conducted under their password or with their user name.

(Ord. passed 11-28-2011)

§ 38.302 PRIVACY AND MONITORING.

   (A)   All communications services and equipment, including the messages transmitted or stored by them, are the sole property of the county. Accordingly, the county may access and monitor employee communications and files as it considers appropriate.

   (B)   On-line services and the internet may be accessed only by employees specifically authorized by the county. An employee’s on-line use should be limited to work-related activities. Any violation of accessing anything other than work-related activities may result in the employee’s authorization being revoked from the system. In addition, employees should not duplicate or download from the internet or from an e-mail any software or materials that are copyrighted, patented, trademarked or otherwise identified as intellectual property without express permission from the owner of the material. When appropriate internet material or e-mail files are downloaded, they should be scanned using the anti-virus software.

(Ord. passed 11-28-2011)

§ 38.303 DISCIPLINE.

   Violations will result in disciplinary action, up to and including, dismissal from employment and, if applicable, possible criminal or civil penalties or other legal action.

(Ord. passed 11-28-2011)

§ 38.304 DEPARTMENT HEAD OR ELECTED OFFICIAL RESPONSIBILITY.

   Department heads and elected officials are to ensure employees of their offices or departments read, understand, and sign a recognition form recognizing that they are responsible for abiding by the policies and procedures outlined in this policy.

(Ord. passed 11-28-2011)

§ 38.305 VIRUS/PROBLEM REPORTING.

   If an employee suspects a virus and/or problems have been introduced to a computer, he or she should notify the County Board Executive Administrative Assistant immediately.

(Ord. passed 11-28-2011)

EDUCATIONAL EXPENSES

§ 38.320 PAYMENT BY COUNTY FOR CLASSES AND SEMINARS.

   (A)   The county will pay the expenses for certified officers of the Supervisor of Assessments personnel while attending classes/seminars. Upon receipt of the educational stipend from the State Department of Revenue, full reimbursement of expenses must be made to the county’s General Fund. Reimbursable expenses include:

      (1)   Mileage at the published mileage rate for the county;

      (2)   Lodging if within the limits of the existing travel policy;

      (3)   Meals associated directly with the attendance of the course; and

      (4)   Registration and/or books.

   (B)   Regular wages will continue to be paid for classes/seminars attended during the regular working

hours.

   (C)   No wages will be paid for classes/seminars attended outside of regular working hours.

   (D)   Upon prior discretionary approval by the employer, employees may be eligible for reimbursement of all tuition and fees for approved programs and/or courses which are successfully completed at an institution of higher learning when the programs and/or courses are related to and beneficial in the performance of their employment duties. However, the employer shall deduct and be entitled to reimbursement from any employee, for any and all costs paid to the employee, upon his or her resignation of employment, pursuant to the following schedule: 100% reimbursement if resigning within one year of completing the program and/or courses; 50% reimbursement if resigning within two years; and 25% reimbursement if resigning within three years. The employer is authorized herein to withhold any amounts appropriate pursuant to this section from the employee’s final paycheck.

(Ord. passed 11-28-2011)