USE OF COMMUNICATIONS SYSTEMS

§ 38.300 STATEMENT OF POLICY.

   It is the policy of the county to provide or contract for the communications services and equipment necessary to promote the efficient conduct of its business.

(Ord. passed 11-28-2011)

§ 38.301 PASSWORDS.

   Employees should never share or reveal their passwords. Employees are advised that they are solely responsible for actions conducted under their password or with their user name.

(Ord. passed 11-28-2011)

§ 38.302 PRIVACY AND MONITORING.

   (A)   All communications services and equipment, including the messages transmitted or stored by them, are the sole property of the county. Accordingly, the county may access and monitor employee communications and files as it considers appropriate.

   (B)   On-line services and the internet may be accessed only by employees specifically authorized by the county. An employee’s on-line use should be limited to work-related activities. Any violation of accessing anything other than work-related activities may result in the employee’s authorization being revoked from the system. In addition, employees should not duplicate or download from the internet or from an e-mail any software or materials that are copyrighted, patented, trademarked or otherwise identified as intellectual property without express permission from the owner of the material. When appropriate internet material or e-mail files are downloaded, they should be scanned using the anti-virus software.

(Ord. passed 11-28-2011)

§ 38.303 DISCIPLINE.

   Violations will result in disciplinary action, up to and including, dismissal from employment and, if applicable, possible criminal or civil penalties or other legal action.

(Ord. passed 11-28-2011)

§ 38.304 DEPARTMENT HEAD OR ELECTED OFFICIAL RESPONSIBILITY.

   Department heads and elected officials are to ensure employees of their offices or departments read, understand, and sign a recognition form recognizing that they are responsible for abiding by the policies and procedures outlined in this policy.

(Ord. passed 11-28-2011)

§ 38.305 VIRUS/PROBLEM REPORTING.

   If an employee suspects a virus and/or problems have been introduced to a computer, he or she should notify the County Board Executive Administrative Assistant immediately.

(Ord. passed 11-28-2011)