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The City employees’ retirement system, hereinafter referred to as the retirement system, is hereby established for the purpose of providing retirement allowances and death benefits to persons holding elective office, the City Administrator, appointees of the City Council or appointees of the Mayor provided for in Sections 4-202 and 4-203 of the Charter of the City of Flint.
(Ord. 1860, passed 8-16-1965)
(a) The general administration, management and responsibility for the proper operation of the retirement system, and for construing and making effective provisions of the retirement plan shall be vested in a Board of Trustees and all provisions hereinbefore and hereinafter provided for shall be operative from and after July 1, 1965.
(b) The Board of Trustees shall consist of nine Trustees to be selected by the City Council, as follows:
(1) A City Councilperson to be selected by the City Council, to serve at the pleasure of the Council;
(2) City Administrator;
(3) Director of Finance;
(4) President and CEO of Hurley Medical Center or a designee selected by him or her to serve in his or her place;
(5) A police officer or firefighter member to be elected by the police officer and firefighter members;
(6) A presently employed general member who is not employed by the Board of Hospital Managers to be elected by the general members who are not employed by the Board;
(7) Two general members who are presently employed by the Board of Hospital Managers to be elected by the general members who are employed by the Board; and
(8) A member who has retired from the system, elected by retirants of the system.
(c) (1) The elections of Trustees provided in the above subsections (b)(5), (6), (7) and (8) above shall be held under such rules and regulations as the Board of Trustees shall from time to time adopt.
(2) An alternate member for each of the members set forth in subsections (b)(5), (6), (7) and (8) above shall be elected at the same election and in the same manner in which the member is elected, and the alternate member shall serve in the absence of the regularly elected member. In subsection (b)(7) the alternates for the general members employed by the Board of Hospital Managers shall be alternates to the Trustees as follows: the individual who receives the third highest number of votes shall be the first alternate and the individual who receives the fourth highest number of votes shall be the second alternate. The first alternate shall serve only in the absence of one Trustee member and the second alternate shall serve only in the event that both Trustees are absent.
(d) An alternate member for the member set forth in subsection (b)(1) shall be selected by and serve at the pleasure of the City Council.
(e) An alternate member for the member set forth in subsection (b)(2) shall be selected by the City Administrator.
(f) An alternate member for the member set forth in subsection (b)(3) shall be selected by the Director of Finance.
(g) An alternate member for the member set forth in subsection (b)(4) shall be selected by the President and CEO of Hurley Medical Center.
(Ord. 1860, passed 8-16-1965; Ord. 2496, passed 5-19-1975; Ord. 2558, passed 6-14-1976; Ord. 2649, passed 7-24-1978; Ord. 2811, passed 10-26-1981; Ord. 2960, passed 6-24-1985; Ord. 3370, passed 4-27-1998; Ord. 3767, passed 5-24-2010)
(a) The Trustee provided for in § 35-8(b)(8) shall be elected in 1975 for a four-year term. The term of office for Trustees provided for in § 35-8(b)(5), (6) and (7) serving at the time of election of the Trustee provided for in § 35-8(b)(8) shall be extended for one year and thereafter the term of office for Trustees provided in § 35-8(b)(5), (6), (7) and (8) shall be four years, the term of one such Trustee to expire each year. A Trustee shall continue to serve until his or her successor has qualified.
(b) Each Trustee shall, within ten days after his or her appointment or election, take and subscribe to an oath to support the Constitutions of the United States and the State of Michigan and to faithfully perform the duties of Trustee to the best of his or her ability.
(Ord. 1860, passed 8-16-1965; Ord. 2496, passed 5-19-1975)
(a) The position of Trustee shall be deemed to be vacated by a Trustee provided in § 35-8(b)(5), (6), (7) or (8) if he or she:
(1) Resigns from the Board during his or her term as Trustee;
(2) Leaves the employ of the City;
(3) Transfers out of the division of government which he or she was elected or appointed to represent; or
(4) Dies or is physically incapacitated.
(b) If the vacancy occurs in the position of Trustee provided in § 35-8(b)(5), (6), (7) or (8), the alternate member provided for the respective Trustee position shall fill the vacancy. Any alternate member that fills a vacancy for § 35-8(b)(5), (6), (7) or (8) shall hold the office of Trustee until the next election is held for each respective Trustee position. In the event the alternate member position for § 35-8(b)(5), (6), (7) or (8) is vacated, the Board shall fill the vacancy from the ranks of the respective group from which the Trustee member was elected. A vacancy in the position of Trustee provided in § 35-8(b)(1) shall be deemed to occur if the Trustee shall cease to be a member of the City Council while serving as Trustee, or in the event he or she resigns from the Board of Trustees.
(Ord. 1860, passed 8-16-1965; Ord. 2149, passed 8-18-1969; Ord. 2496, passed 5-19-1975; Ord. 2558, passed 6-14-1976; Ord. 2891, passed 1-9-1984; Ord. 3768, passed 5-24-2010)
The Board of Trustees shall hold meetings regularly, at least one in each month, and shall designate the time and place thereof. The Board of Trustees shall adopt its own rules or procedure and shall keep a record of its proceedings. All meetings of the Board of Trustees shall be in public. The Trustees shall serve without additional compensation for their services as Trustees.
(Ord. 1860, passed 8-16-1965)
Five Trustees shall constitute a quorum at any meeting of the Board of Trustees. Each Trustee shall be entitled to one vote on each question before the Board and at least five concurring votes shall be necessary for a decision by the Board.
(Ord. 1860, passed 8-16-1965; Ord. 2496, passed 5-19-1975)
(a) The Board of Trustees shall elect from its own number a Chairperson and a Vice-Chairperson.
(b) The Director of Finance shall be the Secretary of the Board of Trustees and he or she shall serve as the administrative officer of the retirement system.
(c) The City Treasurer shall be treasurer of the retirement system and the custodian of its funds. All payments from the funds of the system shall be made by the Treasurer, countersigned by the Director of Finance, only upon a specific or continuing resolution adopted by the Board of Trustees authorizing the payment or payments.
(d) The Chief Legal Officer shall be the legal advisor to the Board of Trustees.
(e) The Board of Trustees shall appoint an Actuary to advise it regarding the operation of the retirement system. The Actuary shall perform such other duties as are required by him or her under the retirement plan.
(f) The Board of Trustees shall appoint as Medical Director a physician who is not eligible for membership in the retirement system. He or she shall be responsible to and shall hold office at the pleasure of the Board of Trustees. He or she shall arrange for and pass upon all medical examinations required under the provisions of the retirement plan; he or she shall investigate all essential statements and certificates of a medical nature made by or on behalf of a member, retirant or beneficiary in connection with an application for disability or death benefits; and he or she shall report in writing to the Board his or her conclusion on medical matters referred to him or her by the Board of Trustees.
(g) The Board of Trustees shall appoint an Investment Counselor who is a chartered investment counselor or a chartered financial analyst to advise the Secretary and the Board of Trustees regarding the investment of all funds of the system.
(h) The Board of Trustees may employ such professional and other services as are required for the proper operation of the retirement system. The compensation for all services rendered to the Board shall be fixed by the City Council.
(Ord. 1860, passed 8-16-1965; Ord. 2558, passed 6-14-1976)
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