Section
General Provisions
36.001 Mission statement
36.002 Notice
36.003 About the handbook
36.004 City government and organization
36.005 Effect, amendment and application of handbook policies
36.006 Employee handbook
36.007 Administration of the city personnel system
36.008 Conflicting policies
Hiring and Employment
36.020 At-will employment
36.021 Equal opportunity employer
36.022 Americans with Disabilities Act (ADA)
36.023 Immigration Reform and Control Act (IRCA)
36.024 Application and advertisement of vacant positions
36.025 Application for position
36.026 Promotions, transfers and temporary appointments
36.027 Hiring and selection
36.028 Employment of family members
36.029 Background and reference checks
36.030 Medical examinations
36.031 Employee bonding
36.032 New employee orientation
36.033 Introductory period for police
36.034 Job descriptions
36.035 Continuous feedback on employee performance
36.036 Personnel records
36.037 Change in personal information
36.038 Access to personnel files
36.039 Job references
36.040 Record retention
36.041 Disciplinary practice/procedures
36.042 Demotion
36.043 Suspension
36.044 Voluntary and involuntary termination of employment
36.045 Exit interview
36.046 Layoffs (reduction-in-force)
General Employment Policies and Rules
36.060 Open door policy - complaint procedure
36.061 Sexual and nonsexual harassment
36.062 Workplace violence
36.063 Workplace safety
36.064 Reporting work-related accidents
36.065 Protection against retaliation for city employees
36.066 Drug- and alcohol-free workplace
36.067 Fraternization
36.068 Media communications
36.069 Hours of operation and work schedules
36.070 Tardiness
36.071 Meals and rest periods
36.072 Inclement weather
36.073 Standards of performance and conduct
36.074 Dress code and hygiene
36.075 Outside employment for employees other than police officers
36.076 Uniforms
36.077 Use of office and mobile telephones
36.078 Mobile telephones
36.079 Vehicle use
36.080 Distracted driving
36.081 Vehicle accident reporting requirements
36.082 Information technology (IT) acceptable use
36.083 City social media
36.084 Employee guidelines for participating in social media
36.085 Employee privacy expectations
36.086 Smoke-free workplace
36.087 Customer relations
36.088 Open records policy
36.089 Suggestion system
Employee Financial Practices, Reporting and Reimbursement
36.100 Purpose of the employee financial practices, reporting and reimbursement policies
36.101 Employee expense reports and reimbursement
36.102 Use of a city credit card
36.103 Employee travel expense reimbursement
36.104 Reimbursable expenses related to official city business
36.105 Alcohol reimbursement policy
36.106 Contract review and execution
36.107 Check handling by city employees
36.108 Invoices
Classification and Compensation
36.120 Employment types and classification
36.121 Fiscal year
36.122 Official workweek
36.123 Overtime
36.124 Work performed by nonexempt employees outside of normal working hours
36.125 On-call employees
36.126 Work-related training and travel time
36.127 Base salary and salary adjustment
36.128 Payroll deductions
36.129 Time records
36.130 Unemployment compensation insurance
Health, Retirement and Other Benefits
36.145 Limitations of coverage
36.146 Health insurance
36.147 Dental insurance
36.148 Vision insurance
36.149 Life and disability insurance
36.150 Employee assistance program (EAP)
36.151 Workers’ compensation
36.152 Return-to-work program (RTW)
36.153 Retirement plan and Social Security
36.154 State Public Employee’s Deferred Compensation
36.155 Longevity awards
36.156 Public service loan forgiveness
36.157 Professional memberships, training, licensing and certification
Paid and Unpaid Leaves
36.170 Holidays
36.171 Vacation leave
36.172 Personal leave time
36.173 Sick leave
36.174 Family and Medical Leave Act (FMLA)
36.175 Maternity and parental leave
36.176 Adoption leave
36.177 Critical incident leave for police officers and firefighters
36.178 Paid leave for volunteer activity
36.179 Blood donation leave
36.180 Bereavement leave
36.181 Unpaid leave of absence
36.182 Jury duty and court-ordered appearances
36.183 Voting leave
36.184 Military leave
36.185 Absentee requests
Appendix A: Appendices and HR Forms
Editor’s note:
This chapter incorporates the City of Irvine Employee Handbook, 2023 Edition.