(A) The City Clerk maintains a personnel file on each employee. The personnel file includes information like the employee’s job application, resume, documentation of performance appraisals, salary increases and other employment records.
(B) Personnel files are the property of the city and subject to the Open Records Act. Access to an employee’s personnel file is strictly controlled and granted only to authorized individuals who have a legitimate reason to review information in a file or as authorized under the Open Records Act. Employees will be notified of any request to view their personnel file.
(C) With reasonable advance notice, employees may review their own personnel file in the presence of the City Clerk.