(A) Emergency closings will be authorized by the Mayor. When changes in hours of operations are necessary due to emergency situations, such as inclement weather or loss of utilities, the City Clerk or other appointed person will notify supervisors. Employees will be notified by their supervisors.
(B) If the city system remains closed for an entire day because of an emergency, all employees scheduled to work that day will be paid for the number of hours they were scheduled to work. Employees able to telecommute will be expected to work during regular working hours. If an emergency closing occurs during the hours the city is open, employees will be paid for any remaining hours scheduled on that day. However, emergency hours not actually worked will not be included in overtime calculations. Further, if an employee is on vacation or sick leave, he or she will not receive credit for the hours that the city was closed.
(C) If the city opens late or closes early due to an emergency, scheduled staff who report to work will receive credit for their regularly scheduled hours for that day. However, emergency hours will not be included in overtime calculations.
(D) When the city is open but extreme weather conditions make it impossible for an employee to arrive at the regular time, reasonable allowances for lateness will be made. If the employee cannot report for work within a reasonable time, he or she must charge the day to vacation or leave without pay equal to his or her regular work schedule hours for that day. The employee’s supervisor should be notified as soon as possible.
(E) Certain essential services are required to be maintained during any closing. The employees involved in these essential services are excused from work only with the specific authorization of their supervisors regardless of radio or other announcements. Supervisors should clarify beforehand who the essential employees are during emergencies, what their obligations are and what procedures will be used to let them know whether they will be needed to work. Failure to report to work during emergencies by required essential services employees may be cause for disciplinary action.
(F) Essential employees that are required to come in will be given time on an hour-for-hour basis for any hours worked during the time period when City Hall is closed. Any hours worked over 40 hours within the workweek will be paid at time and one-half. Any hours worked over 40 hours within the workweek are paid at one and one-half times the rate (overtime). The ability to take the time off is at the request of the employee and the approval of the supervisor. All time must be used within one year of accruing.
(G) The City Clerk will notify the public in the event the city opens late or closes early.