(A) All full-time employees will receive paid vacation leave. Part-time employees, temporary employees and seasonal employees will not be eligible for paid vacation leave. Vacation leave will be granted to an employee each calendar year on the following basis:
(1) A full-time employee will receive ten days per year from the beginning of employment with the city through the end of the fifth year of employment;
(2) A full-time employee will receive 15 days per year for the sixth through the end of the tenth year of employment; and
(3) A full-time employee will receive 20 days per year for the elventh year of employment and each year of employment thereafter.
(B) Vacation leave begins to accrue on the first day of employment. For periods of less than one month, such as at the beginning or end of employment, vacation leave will accrue on a pro rata basis in minimum increments of one-fourth hour.
(C) On the employee’s anniversary date of every year, each employee’s vacation leave account will be credited with the full amount of the annual vacation leave due the employee for the ensuing year. Each pay period, the employee’s vacation leave account will be debited for vacation leave used by the employee during the preceding period. If an employee ceases to be employed during the year, the employee must repay to the city the amount of vacation leave used in excess of the leave that has accrued up to the date of termination. If possible, the value of the excess leave will be deducted from the employee’s final paycheck.
(D) An employee will receive advance approval from his or her immediate supervisor prior to the use of any vacation leave time by the submission of an Absentee Request (HR Form 06) in Appendix A in accordance with §§ 36.170 through 36.185. Requests for use of vacation leave time should be made as soon as possible to ensure minimum disruption to the department and the organizational work schedule and workflow.
(E) An employee may carry over a maximum of five days of accrued and unused vacation leave time to the next calendar year.
(F) Upon termination of employment, an employee will be paid for any vested but unused vacation leave time up to 25 days. The employee will be compensated at the regular hourly rate earned by the employee at the time of the separation. The applicable hourly rate for both exempt and nonexempt employees will be calculated as provided in §§ 36.120 through 36.130.