(A) A personnel file will be maintained for each city employee by the City Clerk. All changes in the status of employees will be recorded in these files which will be retained and maintained in accordance with applicable state and federal laws.
(B) The personnel file will include:
(1) Employee’s name, permanent address and phone number;
(2) Position title;
(3) Completed application form;
(4) Hiring date;
(5) Departmental assignment;
(6) Salary;
(7) All changes in status as a city employee; and
(8) Whatever additional information these ordinances, other governing laws or the city may require.
(C) Information regarding the medical condition or history of an employee, including drug test results, will be collected and maintained on separate forms and in separate confidential medical files subject to disclosure only as permitted by law.
(D) Form I-9 will also be kept in a separate file in alphabetical order.