(A)   Beginning the first day of employment, all new employees shall report to the Payroll Administrator/Human Resources Director to complete personnel records, execute payroll-withholding authorization and enroll in the applicable employee benefit programs.
   (B)   A personnel file, maintained by the County Judge/Executive, shall be created for each applicable employee as set forth in § 30.037 of this chapter. All relevant information, including application forms, resume, evaluation forms, disciplinary or commendation memoranda and any other material deemed relevant to the employee’s permanent record will be kept in the personnel file which shall be accessible to each respective employee and maintained in the executive offices at the Fiscal Court building.
   (C)   (1)   It shall be the obligation of the employee and the first line supervisor to maintain current information in the personnel file by notifying the Human Resources Director of all changes in personal or family status, home address, home telephone number or any other changes which would affect payroll withholding or employee benefits.
      (2)   Supervisors shall forward any commendations, promotions or disciplinary actions to the County Judge/Executive for filing in the employee’s individual personnel file.
   (D)   Every change in the status of the employee shall be recorded in the personnel file.
(Ord. 4-2014, passed 7-31-2014, § 3.4)