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PERSONNEL ADMINISTRATION
(A) The County Fiscal Court recognizes that a personnel system, which recruits and retains competent, dependable personnel, is indispensable to effective and efficient county government. The administrative code is not a contract for employment and is not intended to be. Kentucky is an “at will” state by law and employees of the county shall be aware that this subchapter is not to be interpreted as a contract or confused with one. An acknowledgment of receipt shall be signed and placed in the personnel file of every employee.
(B) The policies set forth herein are intended to implement the personnel system by providing procedures for:
(1) Classifying positions in the county service;
(2) Recruiting personnel for that service; and
(3) Compensating employees equitably for their service.
(Ord. 4-2014, passed 7-31-2014, § 3.1)
(A) The County Judge/Executive, pursuant to KRS 67.710, shall administer the personnel system set forth herein.
(B) In addition to other duties as set forth in these policies and procedures, the County Judge/ Executive shall ensure that subsequent amendments or additions by the Fiscal Court be made as follows:
(1) Immediately upon official amendment, the change(s) shall be written in a manner and format consistent with these policies and procedures;
(2) The amending ordinance shall be recorded in this chapter; and
(3) A memorandum explaining the change(s) with the amendment attached shall be distributed to all personnel assigned custody of a copy of this subchapter and shall be published on the county’s website.
(C) The County Judge/Executive shall conduct an annual review of the personnel policy and procedures manual, preferably during the budget preparation process.
(Ord. 4-2014, passed 7-31-2014, § 3.2)
This subchapter, as adopted by the Fiscal Court, is applicable to all persons employed to positions at all levels in county government, with the exception of the following:
(A) Elected officials;
(B) Employees of the Sheriff, County Clerk, County Attorney, jailer and coroner unless expressly requested by the elected official in writing;
(C) Members of boards and commissions;
(D) Consultants, advisors and counsel rendering temporary professional services;
(E) Independent contractors; and
(F) Temporary or seasonal employees.
(Ord. 4-2014, passed 7-31-2014, § 3.3)
(A) Beginning the first day of employment, all new employees shall report to the Payroll Administrator/Human Resources Director to complete personnel records, execute payroll-withholding authorization and enroll in the applicable employee benefit programs.
(B) A personnel file, maintained by the County Judge/Executive, shall be created for each applicable employee as set forth in § 30.037 of this chapter. All relevant information, including application forms, resume, evaluation forms, disciplinary or commendation memoranda and any other material deemed relevant to the employee’s permanent record will be kept in the personnel file which shall be accessible to each respective employee and maintained in the executive offices at the Fiscal Court building.
(C) (1) It shall be the obligation of the employee and the first line supervisor to maintain current information in the personnel file by notifying the Human Resources Director of all changes in personal or family status, home address, home telephone number or any other changes which would affect payroll withholding or employee benefits.
(2) Supervisors shall forward any commendations, promotions or disciplinary actions to the County Judge/Executive for filing in the employee’s individual personnel file.
(D) Every change in the status of the employee shall be recorded in the personnel file.
(Ord. 4-2014, passed 7-31-2014, § 3.4)
If it should come to the attention of the County Judge/Executive, either during the probationary period or thereafter, that an employee was hired on the basis of false credentials, the employee shall be subject to disciplinary action up to and including immediate dismissal for cause.
(Ord. 4-2014, passed 7-31-2014, § 3.5)
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