(a) In addition to other duties assigned in this article and by state law, every department director shall:
(1) Cooperate with the records management officer in carrying out the policies and procedures established by the city for the efficient and economical management of city records and in carrying out the requirements of this article;
(2) Adequately document the transaction of government business and the services, programs, and duties for which the department director and department staff are responsible;
(3) Maintain city records in the department director’s custody and carry out the preservation, microfilming, electronic storage, destruction and other disposition of those records only in accordance with the policies and procedures of the records management program of the city and the requirements of this article;
(4) Review and approve records control schedules and requests to dispose of city records that are prepared and submitted by the records management officer; and
(5) Notify the records management officer within 24 hours of the discovery of any loss, theft or damage to a city record.
(b) No city ordinance or policy relating to the duties, record keeping requirements or other responsibilities of a department director shall exempt the department director or city records in the department director’s custody from the application of this article and the records management plan adopted under this article, nor shall such a law or policy be used by the department director as a basis for refusing to participate in the records management program of the city.
(Ord. 12027, § 1, passed 7-11-1995)