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Fort Worth, TX Code of Ordinances
FORT WORTH, TEXAS CODE OF ORDINANCES
OFFICIALS of the CITY OF FORT WORTH, TEXAS
PART I: THE CHARTER OF THE CITY OF FORT WORTH
PART II: CITY CODE
CHAPTER 1: GENERAL PROVISIONS
CHAPTER 2: ADMINISTRATION
CHAPTER 2.5: RETIREMENT
CHAPTER 3: AIRPORTS AND AIRCRAFT
CHAPTER 4: ALCOHOLIC BEVERAGES
CHAPTER 5: AMBULANCES/EMERGENCY MEDICAL SERVICES
CHAPTER 6: ANIMALS AND FOWL
CHAPTER 7: BUILDINGS
CHAPTER 8: CABLE COMMUNICATION SERVICE
CHAPTER 9: COMMUNITY FACILITIES AGREEMENTS
CHAPTER 10: COURTS
CHAPTER 11: ELECTRICITY
CHAPTER 11.5: EMERGENCY MANAGEMENT
CHAPTER 12: EMERGENCY REPORTING EQUIPMENT AND PROCEDURES
CHAPTER 12.5: ENVIRONMENTAL PROTECTION AND COMPLIANCE
CHAPTER 13: FIRE PREVENTION AND PROTECTION
CHAPTER 14: RESERVED
CHAPTER 15: GAS
CHAPTER 16: HEALTH AND SANITATION
CHAPTER 17: HUMAN RELATIONS
CHAPTER 18: LAKE WORTH
CHAPTER 19: LIBRARIES
CHAPTER 20: LICENSES AND MISCELLANEOUS BUSINESS REGULATIONS
CHAPTER 21: RESERVED
CHAPTER 22: MOTOR VEHICLES AND TRAFFIC
CHAPTER 23: OFFENSES AND MISCELLANEOUS PROVISIONS
CHAPTER 24: PARK AND RECREATION
CHAPTER 25: RESERVED
CHAPTER 26: PLUMBING
CHAPTER 27: POLICE
CHAPTER 28: PUBLIC UTILITIES
CHAPTER 29: SIGNS
CHAPTER 29.5: SMOKING
CHAPTER 30: STREETS AND SIDEWALKS
CHAPTER 31: SUBDIVISION ORDINANCE
CHAPTER 32: TAXATION
CHAPTER 33: TREES, SHRUBS, ETC.
CHAPTER 34: VEHICLES FOR HIRE
CHAPTER 35: WATER AND SEWERS
CHAPTER 36: RESERVED
APPENDIX A: ZONING REGULATIONS
APPENDIX B: CODE COMPLIANCE
APPENDIX C: RESERVED
CODE COMPARATIVE TABLE
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§ 2-264 PUBLIC RECORDS; INSPECTION.
   (a)   The city secretary shall maintain all statements required to be filed with the city secretary under this division as public records and retain them for a period of three years after which time he or she shall return them to the person filing them or destroy them.
   (b)   The financial disclosure statement file maintained by the city secretary under this section shall be kept in alphabetical order for each year in which statements are filed. Such files shall be open to public inspection during normal business hours. The city secretary shall maintain a list of all persons requesting to inspect such files identifying the file or files inspected.
(1964 Code, § 43-8) (Ord. 7650, § 1, passed 10-25-1977; Ord. 10617, § 1 (2), passed 6-26-1990)
§ 2-265—2-275 RESERVED.
ARTICLE VIII: RECORDS MANAGEMENT
Editor’s note:
   Section 1 of Ord. 12027, adopted July 11, 1995, repealed §§ 2-276 through 2-280. Formerly, said sections pertained to microfilming and retention of records in administrative departments and agencies of the city, and derived from §§ 2-63 through 2-67 of the 1964 Code, and § 1 of Ord. 8700, adopted December 14, 1982.
§ 2-276 POLICY.
   (a)   The city recognizes that the citizens of Fort Worth have a right to expect, and the city has an obligation to foster, efficient and cost-effective government and further recognizes the central importance of city records in the lives of its citizens.
   (b)   It is the policy of the city to provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use and disposition of all records of the city. This policy will be implemented through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the local government records act or any successor statute and accepted records management practice.
(Ord. 12027, § 1, passed 7-11-1995)
§ 2-277 SCOPE.
   All city records shall be created, maintained and disposed of in accordance with this article and all policies and procedures established pursuant to this article, and in no other manner.
(Ord. 12027, § 1, passed 7-11-1995)
§ 2-278 DEFINITIONS.
   Unless a provision explicitly states otherwise, the following terms and phrases, as used in this article and all policies and procedures established pursuant to this article, shall have the meanings hereinafter designated.
   APPROVED RECORDS CONTROL SCHEDULE. A records control schedule that has been:
      (a)   Reviewed by the department director and the records management policy committee;
      (b)   Adopted by the records management policy committee; and
      (c)   Approved by the director and librarian of the Texas state library.
   CITY RECORD. Every document, paper, letter, book, map, photograph, sound or video recording, microfilm, magnetic tape, electronic medium or other information recording medium, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under state or federal law, that is created or received by the city or any of its officers or employees pursuant to law or in the transaction of public business. A CITY RECORD does not include extra identical copies of documents created only for convenience of reference or research; notes, journals, diaries and similar documents created for the employee’s personal convenience; library or museum material acquired solely for reference, exhibit or display; or stocks of publications, advertisements or other unsolicited written materials received by the city or any of its officers or employees that does not involve public business.
   DEPARTMENT. Any department, office, agency, division, program, commission, bureau, board, committee, task force, ad hoc committee or similar entity of the city.
   DEPARTMENT DIRECTOR. The officer who by Charter, ordinance, order or administrative policy is in charge of a department or an office of the city that creates or receives city records.
   ESSENTIAL RECORD. Any city record necessary to:
      (a)   The resumption or continuation of operations of the city in an emergency or disaster;
      (b)   The recreation of the legal and financial status of the city; or
      (c)   The protection and fulfillment of obligations to the citizens of the city.
   HISTORICAL CITY RECORD. Any city record that is adjudged worthy of permanent preservation for reference and research purposes and suitable for deposit in the municipal archive.
   LOCAL GOVERNMENT RECORDS ACT. Tex. Local Government Code, Title 6, subtitle C, as amended.
   PERMANENT RECORD. Any city record for which the retention period on a records control schedule is given as permanent.
   RECORDS CONTROL SCHEDULE. A document prepared by or under the authority of the records management officer that describes recurring records or records series on a continuing basis, indicating for each record or records series:
      (1)   The length of time the record or records series is to be maintained;
      (2)   When and if the record or records series may be destroyed or otherwise disposed of; and
      (3)   Other records disposition information that the records management program may require.
   RECORDS DISPOSITION.
      (1)   The destruction of a city record that has passed its minimum legal retention period and no longer has value to the city; or
      (2)   Permanent storage of a permanent city record.
   RECORDS INVENTORY. The process of locating, identifying and describing in detail the records of a department.
   RECORDS LIAISON OFFICER. Any person designated under § 2-289 of this article.
   RECORDS MANAGEMENT. The application of management techniques to the creation, use, maintenance, retention, preservation and disposal of city records for the purposes of reducing the costs and improving the efficiency of record keeping. The term includes:
      (1)   The development of records control schedules;
      (2)   The management of filing and information retrieval systems;
      (3)   The protection of essential and permanent records;
      (4)   The economical and space-effective storage of inactive records;
      (5)   The control over the creation and distribution of forms, reports and correspondence; and
      (6)   The management of micrographic, electronic and other records storage systems.
   RECORDS MANAGEMENT OFFICER. The city employee serving in the position of records manager.
   RECORDS MANAGEMENT PLAN. The plan developed under § 2-287 of this article.
   RECORDS MANAGEMENT POLICY COMMITTEE. The committee established under § 2-286 of this article.
   RETENTION PERIOD. The minimum time that must pass after the creation, recording or receipt of a city record, or after the fulfillment of certain actions associated with a city record, before the record is eligible for destruction.
(Ord. 12027, § 1, passed 7-11-1995; Ord. 15336, § 1, passed 11-19-2002)
§ 2-279 RECORDS MANAGEMENT PROGRAM.
   (a)   There is hereby created a records management program in the city secretary’s office for the purpose of administering an active and continuing city-wide records management program.
   (b)   The records management program will be headed by the records manager, who shall be appointed by and work under the direction of the city secretary.
(Ord. 12027, § 1, passed 7-11-1995; Ord. 15336, § 2, passed 11-19-2002; Ord. 17251, § 1, passed 10-31-2006; Ord. 18157-07-2008, § 1, passed 7-8-2008)
§ 2-280 MUNICIPAL ARCHIVE.
   (a)   There is hereby created a municipal archive in the Fort Worth public library for the purposes of housing, arranging, describing, preserving and making available for research the historical city records transferred from city departments.
   (b)   The municipal archive shall be headed by the municipal archivist, who shall be appointed by and work under the supervision of the library director.
(Ord. 12027, § 1, passed 7-11-1995)
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