(a) The committee shall consist of the city attorney, city auditor, city secretary, director of information technology solutions and risk manager, or their designees.
(b) The committee shall select and maintain a chairperson. The chairperson shall be responsible for calling meetings of the committee and presiding over the meetings as needed.
(c) The records management officer shall serve as the executive secretary of the committee, coordinate its actions, provide recommended policies and procedures, and assist the committee in carrying out its functions.
(d) The committee shall:
(1) Establish policies and procedures necessary for the implementation and administration of the city’s records management program;
(2) Review the performance of the program on a regular basis and propose changes and improvements if needed;
(3) Review, approve and adopt records control schedules submitted by the records management officer; and
(4) Actively support and promote the records management program throughout the city.
(Ord. 12027, § 1, passed 7-11-1995; Ord. 14934, § 2, passed 1-22-2002; Ord. 15336, § 5, passed 11-19-2002; Ord. 17251, § 1, passed 10-31-2006; Ord. 18157-07-2008, § 1, passed 7-8-2008)