(a) The records management officer and the records management policy committee shall develop a city-wide records management plan. The plan shall be designed to enable the records management officer to carry out duties as prescribed by state law and this article.
(b) The records management plan shall establish policies, procedures and criteria for:
(1) The reduction of costs and improvement of the efficiency of records keeping;
(2) The adequate protection of the essential records of the city;
(3) The proper preservation of city records that are of historical value;
(4) The determination of the eligibility of records for microfilming;
(5) The microfilming of city records, including policies to ensure that all microfilming is done in accordance with state law and the standards and procedures for the microfilming of local government records established in rules of the Texas state library and archives commission;
(6) The regulation of the operations and use of inactive records storage areas, which shall serve as the depositories of inactive records of continuing value to the city, unless the records have been transferred to the municipal archive for purposes of preservation as historical city records; and
(7) The maintenance, preservation and storage of the electronic records of the city, including policies to ensure that all electronic storage of city records is done in accordance with state law.
(c) The records management plan shall be binding on all city officers and employees and on all departments, offices, agencies, divisions, programs, commissions, bureaus, boards, committees, task forces, ad hoc committees and similar entities of the city.
(Ord. 12027, § 1, passed 7-11-1995)