(a) The department director and records liaison officer of a department for which a records control schedule has been approved and adopted shall implement the schedule in accordance with the policies and procedures of the records management plan.
(b) A department director or records liaison officer shall notify the records management officer when a city record is eligible for destruction.
(c) Before a city record is destroyed under an approved records control schedule, the records management officer must obtain authorization for the destruction from the records management policy committee, unless the approved schedule specifies that the record may be destroyed without additional review or authority of the records management policy committee.
(d) A city record whose retention period has expired on an approved records control schedule must be destroyed unless:
(1) A request for the record is pending under Tex. Government Code Chapter 552;
(2) The subject matter of the record is pertinent to pending litigation or audit; or
(3) The department director requests in writing to the records management officer that the record be retained for an additional period.
(e) A city record that is obsolete or that has not been identified on an approved records control schedule may be destroyed if:
(1) Its destruction has been approved in the same manner required by this article for the destruction of a record that is identified on an approved records control schedule; and
(2) The records management officer has submitted to and received from the director and librarian of the Texas state library an approved request for destruction authorization.
(Ord. 12027, § 1, passed 7-11-1995)