A. Management of Property:
1. Personal Property Management: Department heads shall exercise supervision of the receipt, storage and distribution of all inventories of city personal property within the control of or assigned to their respective departments. All city property located in warehouses and similar storage areas shall be inventoried annually, and accountability for the property shall reside with the respective department heads.
2. Real Property Management: The real property administrator shall exercise supervision of the acquisition, purchase, sale, and disposal of all real property of the city. The real property administrator shall update the mayor annually upon all acquisitions, disposals, and leasing of city-owned real property.
B. Surplus of Personal Property: Department heads shall dispose, sell, or donate property as follows:
1. Internal Surplus Property: Except as otherwise specified below, the department head having control or possession of city property, including any vehicle, that is so used, obsolete, damaged, unsafe for use, depreciated, excess or is no longer necessary to current and projected needs as to be determined unfit or undesirable for use or retention by the city may recommend to the mayor that such property be surplused. Department head shall present a written list to the mayor or designee at a regularly scheduled meeting with all of the department heads. If no department heads are in need of the property on the list, the mayor may approve in writing the property as surplus, whether in whole or in part, and authorize the disposal, sell, or gift of the property at a public auction in accordance with applicable law.
2. Property No Longer Needed as Evidence: The police chief having control or possession of property, including firearms, no longer needed as evidence shall follow the procedures set forth in Utah Code Annotated 24-3-101 et seq., as amended. All dispositions of such property shall be for a public interest use, including the donation of property to public or private charities, and must first be approved by the city council in accordance with Utah state code.
3. Lost, Mislaid, Unclaimed, or Abandoned Property: The police chief having control or possession of property that is lost, abandoned, unclaimed or mislaid shall follow the procedures set forth in Utah Code Annotated 77-24a-1 et seq., as amended. All dispositions of such property shall be for public interest use, including the donation of property to public or private charities, and must first be approved by the city council in accordance with Utah state code.
4. Unique, Special, or Limited Use Property: Unless otherwise stated above, a department head having control or possession of property that is unique or special, dangerous to the public, or is limited in its public use shall present a written list to the mayor or designee with a recommendation to dispose, sell, or donate the property to another person or governmental agency to use or dispose of. Examples under this category include, but is not limited to, fire trucks, dangerous weapons, police vehicles, equipment only specific persons or agencies are trained and licensed to use.
5. Unsold Property: If the surplus item is subjected to sale to the highest bidder at public auction and remains unsold, the mayor may sell, donate to a charitable organization, or to any person for such price as the mayor deems appropriate or may dispose of as the mayor shall direct.
C. Surplus of Real Property: The mayor or designee may authorize the sell or donation of real property as follows:
1. Sale or Donation of Real Property that is Not a Significant Parcel: From time to time, the mayor or designee may compile a list of surplus city real property. If a parcel of surplus property is not a "significant parcel", the mayor may sell it for fair market value using any means that is reasonable, fair, and advances the best interest of the city.
2. Sale or Donation of Real Property that is a Significant Parcel: From time to time, the mayor or designee may compile a list of significant parcels of real property and shall follow the procedures as set forth below:
a. Public Hearing: The mayor or designee shall schedule and provide reasonable notice of a public hearing that public comment may be received regarding the sale of the significant parcel of real property. The mayor or designee shall conduct the public hearing.
b. Public Hearing Notice: Reasonable notice of the public hearing must be published but not less than fourteen (14) days before the public hearing. “Reasonable Notice,” as used herein, means (i) posting on the state notice website, (ii) posting in public places within the city, (iii) posting on the city’s website, or (iv) other means of notification accessed by city residents. Notice shall contain the date, time, and location of the public hearing.
D. Fund Credited: Monetary proceeds from the sale or other disposition of items pursuant to this section shall be credited to the general fund account. (Ord. 19-54, 12-11-2019, Effective at 12 noon on January 6, 2020; amd. Ord. 21-17, 5-26-2021)