A. Issuance and Limitations of Credit Card (P-Card): P-Cards may be issued to persons under the following conditions:
1. City Mayor, Officers, and Department Heads: The mayor and administrative officers may be issued a P-card upon the mayor's direction. Department heads may be issued a P-Card upon the approval of the mayor or designee or the purchasing manager. The mayor, with the advice of the finance department head and procurement manager, may set the purchasing limit of the P-Card for him or herself and other administrative officers.
2. City Council Members, Council Office Director, and Council Staff: City council members, the council office director, and other council staff may be issued city P-Cards upon the majority vote of the council. The city council, with the advice of the finance department head and procurement manager, may set the purchasing limit of the P-Cards for themselves, the council office director, and other council staff by a majority vote of the council.
3. All Other City Employees: Unless otherwise set forth in this section, all other city employees may be issued a P-Card if such issuance is first approved by their department head and the purchasing manager. The finance department head and purchasing manager shall set the limits of the P-Cards of all other city employees.
B. Credit Card (P-Card) Purchases: Purchasing cards are generally used for single transactions below two thousand dollars ($2,000). Monthly single transaction and monthly card limits may be defined by card user with higher spending limits assigned on a per user basis. P-Cards may be used as a direct payment mechanism for (i) purchases under seven thousand five hundred ($7,500), (ii) approved purchases over seven thousand five hundred ($7,500), and/or (iii) when a vendor requires payment with a P-Card. Such purchases may include but are not limited to:
1. Online purchases
2. Purchases from suppliers that the city does not have an account with
3. Seminar/conference registrations
4. Membership fees
5. Suppliers that do not accept PO's
6. Books
7. Footwear
8. Clothing
9. One-time purchases
C. Abuse of a P-Card: Abuse or misuse of a P-Card, including any failure to comply with the related P-card agreement, may result in an immediate cancellation of the P-Card, criminal prosecution, and/or termination of employment, if applicable. (Ord. 19-54, 12-11-2019, Effective at 12 noon on January 6, 2020)