(a) Written request. Every proposal shall be submitted in writing in a format and on application forms provided by the planning and development department or transportation and public works department. All applications and any required supplemental documents shall be submitted to the executive secretary, or their designee. No plat or plan application will be accepted for filing and processing by the executive secretary until all fees are paid, the application meets the requirements of this chapter, including all necessary studies, plans and supporting information; supporting documents are accepted and approved by the reviewing department, and the property is properly zoned for the anticipated use or an application has been submitted for rezoning.
(b) Filing date. The filing date for applications submitted for commission or director action shall be established by the executive secretary. The filing deadline shall be the official filing date for all applications. Any application delivered to the city prior to the filing date shall be deemed submitted on the official filing date.
(c) Public notices for certain applications. The following applications shall require notice of a public hearing: application for waivers from subdivision ordinance requirements for plats, right-of-way or easement vacations and master thoroughfare plan amendments/waivers. Notice of the public hearing shall be sent to the applicant or his or her agent; and to the owners of all properties lying within 200 feet of the property (as ownership appears on the last approved county tax roll). Notice may also be sent to the owners of all abutting properties located outside the city limits and to other persons as the executive secretary determines may be affected by the proposal. Notice shall be given in writing, deposited in the United States mail, postage prepaid, not less than ten days prior to the date of commission hearing. The notice shall advise that a specific application as listed above has been submitted for consideration and is available for review in the planning and development department. The notice shall not be deemed a condition precedent to the holding of any public hearing or to any official action concerning the matter before the plan commission.
(d) Withdrawal of application. Any application may be withdrawn by submitting a request to the executive secretary. The request shall be effective upon the date of receipt by the executive secretary. A request to withdraw the application after public notices have been mailed shall be heard by the plan commission.
(Ord. 17522, § 5, passed 4-24-2007; Ord. 17851, § 1 (App. C, Ch. 4, Art. II), passed 10-30-2007; Ord. 23679-06-2019, § 1, passed 6-4-2019; Ord. 23932-11-2019, § 6, passed 11-12-2019, eff. 11-22-2019; Ord. 24457-09-2020, § 4, passed 9-22-2020)