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There is hereby created a veterans' affairs committee of the City of Tucson, whose members shall be members of the Veterans of World War I, the American Legion, the Veterans of Foreign Wars, the Jewish War Veterans, the Disabled American Veterans, and such other affiliated or similar veterans' organizations as request membership, and receive approval of the mayor and council. The committee membership shall be composed of those duly appointed or elected delegates from the veterans' organizations aforementioned, upon their approval by the committee and ratification by the mayor and council, and such additional delegates from the member organizations as the mayor and council may appoint.
(Ord. No. 3180, § 1, 11-12-68)
All appointments to the veterans' affairs committee shall be for a term of four (4) years and shall expire on December 31. Vacancies shall be filled in the same manner as appointments, for the unexpired term of the vacancy.
(Ord. No. 3180, § 1, 11-12-68; Ord. No. 7267, § 1, 8-7-89)
Editors Note: Section 1 of Ord. No. 7267, adopted Aug. 7, 1989, increased the term of office in this section from 3 to 4 years. Section 2 specified that these members who were serving 3-year terms prior to the enactment of the ordinance would have their terms extended to 4 years.
The members of the veterans' affairs committee shall serve without compensation, shall appoint their own officers, including a chairman and such other officers and subcommittee chairmen as they shall deem proper, adopt their own rules and bylaws, and shall meet at such times and places as determined by the committee but not less often than annually.
(Ord. No. 3180, § 1, 11-12-68)
The veterans' affairs committee shall render to the mayor and council an annual report on or before December 31 and submit additional reports and recommendations as it determines or as requested by the mayor and council. Minutes of committee meetings shall be filed with the city clerk.
(Ord. No. 3180, § 1, 11-12-68)
Neither the veterans' affairs committee nor any member thereof, nor any veterans' organization may incur city expenses without submitting a request to the city manager and prior authorization of the mayor and council, nor may any such person or organization obligate the city in any manner or form; except that the city manager is hereby authorized and directed to provide such secretarial service, stationery and postage as may be necessary to prepared proposed agenda and notices, keep, transcribe and reproduce minutes of meetings and distribute copies of the same.
(Ord. No. 3180, § 1, 11-12-68)
Functions and purposes of the veterans' affairs committee shall be:
(1) To meet regularly as the representative organization of all affiliated veterans' organizations in the metropolitan area of the city.
(2) To provide a common forum to the member organization for discussion and coordination of activities.
(3) To achieve cooperation and efficiency in promoting the activities, interest and goals of member organizations.
(4) To confer with and advise the mayor and council concerning matters of interest to veterans and the member organizations, and to compile, receive and disseminate information and data relating thereto.
(5) To develop and encourage united community understanding, effort and support of the common projects, aims and goals of the member organizations and in such manner to promote the general welfare, interests and well-being of the citizens of the city.
(6) To accept donations and use them in support of activities such as Operation Exodus, the Four Chaplains Memorial Ceremony, and other veterans’ ceremonies, activities, and causes, all under the following conditions:
(A) Neither the city, nor any member of city staff, shall be involved in any way in the committee’s financial activities.
(B) The committee must coordinate its own fundraising; be responsible for the accounting, administration, and expenditure of funds that are raised; and maintain an account at a financial institution to facilitate the receipt, preservation, and expenditure of the funds resulting from donations.
(C) The committee must designate its treasurer or a third-party fiscal agent to handle the funds.
(D) The committee’s treasurer is responsible for providing accounting documentation regarding the funds whenever it is requested by the members of the committee or the city clerk.
(E) Tucson Code Section 10A-25 is unaffected by this authorization and remains in full force and effect.
(Ord. No. 3180, § 1, 11-12-68; Ord. No. 8517, § 1, 6-12-95; Ord. No. 11544, § 1, 5-8-18)
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