ARTICLE 3-5:  PROCUREMENT POLICY
Section
Subarticle I - General Provisions
   3-5-1   Purpose
   3-5-2   Applicability/exclusions
   3-5-3   Authority
   3-5-4   Contract preparation
   3-5-5   Contract administration
   3-5-6   Role of purchasing agent
   3-5-7   Contract performance monitoring
   3-5-8   Vendors list
Subarticle II - Purchasing Procedures
   3-5-20   Acquisition of goods, materials, and non-professional services
   3-5-21   Purchasing authority; dollar limits on purchasing authority for standard purchases
   3-5-22   Purchase orders
   3-5-23   Bid requirements; formal bid and quote levels
   3-5-24   Personal service and construction contracts; exemptions from requisition submission
   3-5-25   Internal controls; requisitions for items greater than $1,000
   3-5-26   Special items; check requests
   3-5-27   Powers and duties of purchasing agent
   3-5-28   Types of contracts
   3-5-29   Open market procedures
   3-5-30   Rejection of bids
   3-5-31   Low tie bids
   3-5-32   Taxes
   3-5-33   Capital outlay buying
   3-5-34   Purchasing with grant funds
   3-5-35   Transportation and freight charges
   3-5-36   Cooperative purchasing
   3-5-37   Prohibition against subdivision
   3-5-38   Local preference in purchasing
   3-5-39   Petty cash
   3-5-40   City asset management and inventory
   3-5-41   Purchase order delivery follow-up
   3-5-42   Contract performance monitoring
   3-5-43   Inspections
   3-5-44   Government surplus
   3-5-45   Repairs/warranty or guarantee items
   3-5-46   Administration; documents and records
   3-5-47   City credit cards
Subarticle III - Competitive Bids
   3-5-60   Purchases of over $30,000
   3-5-61   Bid specifications
   3-5-62   Call for bids
   3-5-63   Pre-bid conference
   3-5-64   Bid opening
   3-5-65   Pre-opening modification or withdrawal of bids
   3-5-66   Errors/corrections to bids
   3-5-67   Unsigned bids
   3-5-68   Late bids
   3-5-69   Addendum to notice of call for bids
   3-5-70   Bid and performance/payment bonds
   3-5-71   Responsibilities of bidders and offerors
   3-5-72   Identical bids
   3-5-73   Rejection and cancellation of bids
   3-5-74   Bid evaluation and award
   3-5-75   Protest of award
   3-5-76   Change orders - construction projects
   3-5-77   Contract award - state bid
   3-5-78   Competitively negotiated contracts
   3-5-79   Non-competitive negotiations
   3-5-80   Option provision
   3-5-81   Public award
Subarticle IV - Competitive Sealed Request for Proposals (RFPs)
   3-5-95   General provisions
   3-5-96   Requests for proposals
   3-5-97   Selection and contracting of architectural-engineering professional services
   3-5-98   Selection and contracting of legal services
   3-5-99   Other professional services
Subarticle V - Suspension and Debarment of Contractors
   3-5-110   Purpose
   3-5-111   Authority to debar or suspend
   3-5-112   Causes for debarment or suspension from consideration
   3-5-113   Written determinations
   3-5-114   Period of debarment
Subarticle VI - Leasing
   3-5-125   General information
   3-5-126   Procedural information
   3-5-127   Rental of equipment
   3-5-128   Lease of city property
Subarticle VII - Sole Source Procurement
   3-5-140   General information
   3-5-141   Sole source procurement
Subarticle VIII - Emergency Purchases of Materials and Services
   3-5-155   Purpose
   3-5-156   Activities authorized
   3-5-157   Procedures
   3-5-158   Definition of emergency
Subarticle IX - Receiving, Inspection, and Acceptance of Materials, Supplies, and Services
   3-5-170   Purpose
   3-5-171   Receiving procedures
   3-5-172   Purchase order delivery follow-up
   3-5-173   Encumbrances and year-end cutoff
Subarticle X - Contract Administration
   3-5-185   Principles
   3-5-186   Contracts
   3-5-187   Monitoring of requirements contracts
   3-5-188   Placing orders against existing requirements contracts
   3-5-189   Termination of a contract
   3-5-190   Contract periods
   3-5-191   Advertisements for formal contracts
   3-5-192   Arizona state contracts
   3-5-193   Intergovernmental agreement (IGA)
Subarticle XI - Materials Management
   3-5-205   General provisions
   3-5-206   Disposition
Subarticle XII - Procurement Ethics
   3-5-220   Employee ethics
   3-5-221   Conflict of interest
   3-5-222   Gratuities
   3-5-223   Use of confidential information
   3-5-224   Public access to procurement information
   3-5-225   Vendor ethics
   3-5-226   Fraud
   3-5-227   Penalty
   3-5-228   City Attorney opinion
Subarticle XIII - Miscellaneous Provisions
   3-5-240   Records retention
   3-5-241   Confidential information
   3-5-242   Federal and state procurement requirements
   3-5-243   Licensing/certification requirements
Subarticle XIV - Glossary of Procurement Terms
   3-5-255   Definitions
Appendices
   Appendix A:   Disclosure of Responsibility Statement
   Appendix B:   Contractor Affidavit
   Appendix C:   Vendor Evaluation Form
   Appendix D:   Check Request
   Appendix E:   Credit Card Policy and Procedures