A. A sole source purchase is the purchase of a commodity available from only one supplier. A purchase of this type generally is of a special nature because of the type of goods, materials, or services required by the user. The requesting department will be required to justify, in writing, the reasons for selecting a product or service that is available from a sole source only, including obtaining the necessary City Council approval as indicated in Subarticle II, § 3-5-23.
B. Sole source purchases are contrary to public purchasing procedures, and therefore the selection of products or services of a sole source nature must be limited as much as possible. The only justification for sole source purchases are:
1. The purchase of a sole source item is to the city's best economic interest; or
2. The items are generally classified as "captive" source items and cannot be procured from other sources because of manufacturer marketing arrangements, patents, and the like.
(Res. 2008-011, passed 2-19-2008)