A. Determination of non-responsibility. If a bidder or offeror who otherwise would have been awarded a contract is found non-responsible, a written determination of non-responsibility, setting forth the basis of the finding, shall be prepared by the purchasing agent. The unreasonable failure of a bidder or offerors to promptly supply information in connection with an inquiry with respect to responsibility may be grounds for a determination of non-responsibility with respect to the bidder or offerors. Factors which may be considered in determining if a prospective contractor is responsible may include but not be limited to:
1. The proposed contractor's financial, physical, personnel or other resources, including subcontracts;
2. The proposed contractor's record of performance;
3. Whether the proposed contractor is legally qualified to contract with the City of Somerton; and
4. Whether the proposed contractor has supplied all necessary information concerning his, her, or its responsibility.
B. Final determination. The final determination is made by the purchasing agent and shall become part of the contract file and is made a public record. The purchasing agent may establish specific responsibility criteria for a particular procurement. Any specific responsibility criteria shall be stated in the solicitation. All vendors shall be required to complete a disclosure of responsibility statement and an affidavit of non-collusion when submitting bids and proposals. See Appendices A and B.
C. Nondisclosure. The city shall not disclose information regarding responsibility furnished by a bidder or offerors pursuant to this section.
(Res. 2008-011, passed 2-19-2008)