A. Only those individuals who have been specifically authorized by the City Manager or Administrative Services Director can place orders against existing requirements contracts. Only those items specifically defined in the agreement can be purchased as a part of the agreements.
B. User departments who have not submitted their estimated quantity needs for requirements contracts may not place orders against the existing agreement without first receiving authorization from the Administrative Services Director.
C. Each user department that has submitted its estimated needs and whose requirements have been included in the contract shall monitor its ordered material or service usage to ensure that they do not exceed the estimated requirements. In the event that quantity limits will be exceeded, the user must first request in writing to the purchasing agent that the specific requirements contract be amended to include any additional quantities.
(Res. 2008-011, passed 2-19-2008)