The first task which must be completed when a department wishes to purchase an item with a total cost in excess of $30,000 is the preparation of a bid specification. The specification will be written by the requesting department. If the item or service required is of a specialized nature, the specification may be written by the department and sent to the purchasing agent for editing. Every effort should be made to ensure that the specification provides potential suppliers with a description which is complete and accurate without being overly restrictive. Completed bid specification packets including purchase description, delivery and/or performance schedule, and evaluation criteria are available from the Administrative Services Department.
(Res. 2008-011, passed 2-19-2008)